Senior Executive Assistant to the C-Suite | Miami, On-site + Equity

Jobot; Miami (FL); On-site; USD 115,000 - 175,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Disability insurance

Flexible spending account

Employer Paid Health insurance

Life insurance

Unlimited Vacation

Job summary

Jobot, a leading tech company in Miami, seeks an extraordinary Executive Assistant to support the CEO and C-suite. You will manage calendars, coordinate domestic and international travel, draft communications, and serve as a trusted liaison with internal and external stakeholders.

Ideal candidates bring 10+ years supporting senior leaders, superb communication, discretion, and the ability to handle competing priorities in a fast-paced environment.

Qualifications

• 10+ years of experience supporting senior executives, including direct support of Vice President, EVP, or C-Suite leaders
• Ability to manage multiple priorities, deadlines, and confidential information in a fast-paced environment
• Advanced proficiency in Microsoft Office 365
• Exceptional written and verbal communication skills with strong attention to detail
• Strong organizational, project coordination, and problem-solving skills

Responsibilities

• Deliver day-to-day executive support to the CEO and other C-suite leaders, handling sensitive requests and confidential business matters with the highest level of professionalism
• Oversee complex executive calendars, schedule appointments, coordinate meetings, and proactively manage shifting priorities
• Organize domestic and international business travel, including flights, lodging, ground transportation, detailed itineraries, and expense documentation
• Coordinate private aviation arrangements, including flight scheduling, booking details, and associated ground transportation
• Draft, proofread, and organize executive communications, presentations, reports, meeting agendas, and other important materials
• Act as a liaison between executives and key business contacts, ensuring timely communication and a positive, professional experience
• Evaluate incoming requests and inquiries, determine appropriate next steps, resolve issues when possible, and escalat*em as needed
• Plan and execute leadership meetings, executive gatherings, and special events, overseeing scheduling, logistics, and preparation of materials
• Handle sensitive company and executive information responsibly, maintaining strict confidentiality and sound judgment
• Develop productive working relationships across the organization to support communication and coordination between departments and leadership
• Stay ahead of executive needs by identifying potential scheduling conflicts, addressing logistical challenges, and recommending ways to improve administrative processes
• Promote a collaborative and respectful work environment through clear communication and positive interactions with colleagues, leadership, and business partners

Skills

Executive support

Calendar management

Travel coordination

Microsoft Office 365

Communication skills

Tools

Microsoft Office 365

Job description

Jobot, a leading tech company in Miami, seeks an extraordinary Executive Assistant to support the CEO and C-suite. You will manage calendars, coordinate domestic and international travel, draft communications, and serve as a trusted liaison with internal and external stakeholders.

Ideal candidates bring 10+ years supporting senior leaders, superb communication, discretion, and the ability to handle competing priorities in a fast-paced environment.