Senior Executive Assistant to SVP – Hybrid Remote

University of South Florida Tampa General Physicians; Tampa (FL); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Academic Medical Group Inc. is seeking an Executive Assistant to provide high-level administrative support to the Sr. Vice President and executive leadership of USFTGP.

The role ensures efficient coordination of operations, manages confidential information, drafts complex documents, and supports strategic initiatives. The successful candidate will supervise the USFTGP Administrative Office, oversee project procedures from inception to completion, and serve as a professional liaison with internal

Qualifications

• Minimum seven (7) years of progressive administrative support experience.
• Proficient in MS Office, Word and Excel software.

Responsibilities

• Provide comprehensive administrative support to the Sr. Vice President, including managing calendars, coordinating meetings, preparing correspondence, and handling executive requests.
• Perform advanced secretarial duties such as drafting complex documents, preparing presentations, maintaining filing systems, and processing high-level communications.
• Conduct administrative duties including research, administrative referrals, public relations support, and preparation of executive materials.
• Serve as liaison between the Sr. Vice President, senior leadership, staff, and external partners, ensuring timely and accurate communication and coordination.
• Develop, implement, and manage procedures for assigned projects and programs, ensuring tasks progress smoothly from initiation through completion.
• Supervise the daily operations of the USFTGP Administrative Office, ensuring efficient workflow, task delegation, and resource coordination.
• Handle confidential and sensitive information with absolute discretion, adhering to all organizational policies and privacy standards.

Skills

MS Office

Calendar management

Communication skills

Education

Associate's Degree in Business Administration

Associate's Degree in Healthcare Administration

Associate's Degree in Communications

Associate's Degree Related Field

Tools

MS Word

Excel

Job description

Academic Medical Group Inc. is seeking an Executive Assistant to provide high-level administrative support to the Sr. Vice President and executive leadership of USFTGP.

The role ensures efficient coordination of operations, manages confidential information, drafts complex documents, and supports strategic initiatives. The successful candidate will supervise the USFTGP Administrative Office, oversee project procedures from inception to completion, and serve as a professional liaison with internal