Senior Executive Assistant to SVP & GM — Hybrid

Rocket Travel, Inc.; Orlando (FL); Hybrid; USD 90,000 - 125,000; Full time

Job summary

Rocket Travel by Agoda seeks an experienced executive assistant to support the SVP & GM, coordinating complex calendars, travel, and high-priority tasks. You will draft correspondence, prepare presentations, and manage confidential information with discretion.

This role requires strong stakeholder management and the ability to operate across time zones in a fast-paced environment. The position is hybrid with in-office days in Orlando.

Qualifications

• Minimum 7 years’ proven experience in a similar role supporting senior executives.
• Experience in event / team meeting planning.
• Strong stakeholder management, communication, organizational, and proactive problem‑solving skills.
• Ability to thrive in a dynamic environment with attention to detail, adaptability and collaboration.
• Proficiency in MS Office and calendar management tools.
• Ability to handle sensitive information with discretion.
• Ability to work across multiple time zones and with Booking Holdings subsidiaries.

Responsibilities

• Provide seamless executive support: manage calendars, conflicts, and high-priority requests.
• Maintain to-do lists with reminders, deadlines, and action items; brief leaders on time-sensitive matters.
• Draft correspondence and assist with key presentations for executives.
• Assist with personal tasks and projects to optimize executives’ daily efficiency.
• Organize meetings with stakeholders; handle sensitive information with discretion.
• Prepare agendas, pre-reads, minutes, and follow-up materials.
• Manage corporate materials routing and signatory policies per delegation of authority.
• Arrange end-to-end travel, including itineraries and visas; process expense reports.

Skills

Calendar management

Stakeholder management

Proactive problem solving

Executive support

Event planning

Tools

Google Workspace

Concur

MS Office

Job description

Rocket Travel by Agoda seeks an experienced executive assistant to support the SVP & GM, coordinating complex calendars, travel, and high-priority tasks. You will draft correspondence, prepare presentations, and manage confidential information with discretion.

This role requires strong stakeholder management and the ability to operate across time zones in a fast-paced environment. The position is hybrid with in-office days in Orlando.