Executive Assistant

Rocketmiles; Orlando (FL); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Rocket Travel by Agoda is seeking an executive assistant to deliver high-impact support to senior leaders, including the SVP & GM for Priceline Partner Solutions. The role blends business partnership with operational excellence—managing calendars, travel, expenses, vendors, and budgets.

You will coordinate meetings across time zones, draft correspondence, prepare presentations, and safeguard confidential information.

Qualifications

• 7+ years proven experience in a similar role supporting senior executives.
• Event / team meeting planning experience.
• Strong stakeholder management, communication, organizational, and proactive problem-solving skills.
• Proficiency with Google Workspace and Concur; ability to work across multiple time zones.

Responsibilities

• Provide seamless administrative backing to senior executives, managing complex calendars and prioritizing requests.
• Maintain executive to-do lists, reminders, deadlines, and action items with briefings on time-sensitive matters.
• Draft professional correspondence and assist with key presentations for executives.
• Assist with personal tasks and special projects to optimize daily efficiency.
• Arrange meetings with management and cross-functional stakeholders; handle confidential information with discretion.
• Prepare meeting agendas, pre-reads, minutes, and follow-up materials.
• Coordinate the execution and tracking of corporate materials, including securities filings, per policies.
• Book end-to-end travel arrangements and process expense reports per company policy.

Skills

Executive support

Stakeholder management

MS Office

Calendar management

Discretion

Time zone coordination

Tools

Google Workspace

Concur

Job description

The Opportunity

As part of Booking Holdings, a new consolidated B2B division brings together the B2B businesses of Booking.com, Priceline, and Agoda into a unified global platform serving airlines, travel management companies, online travel agencies, financial institutions, and other strategic partners.Booking Holdings’ dedicated B2B division drives global business-to-business strategy and distribution across our premier travel brands.

This role is eligible for our hybrid work model: Two days in-office in our Orlando, Florida office.

This role will support:SVP & GM, Priceline Partner Solutions

We are seeking a highly organized and strategic professional to deliver high-impact support to our leaders. This role combines business partnership and operational excellence—ensuring seamless administrative support, streamlined calendar and travel coordination, and efficient expense, vendor, and budget management.

In this Role, You’ll Get To

• Provide seamless administrative backing to senior executives, proactively managing complex calendars, resolving scheduling conflicts, and prioritizing competing requests.
• Maintain executive to-do lists, tracking reminders, deadlines, and action items. Keep leaders briefed on time-sensitive matters while screening, prioritizing, and relaying critical messages.
• Draft professional correspondence and written materials on behalf of executives, and assist with the preparation of key presentations.
• Assist with personal tasks, errands, and special projects as requested by executives to optimize their daily efficiency.
• Organize ad-hoc and recurring meetings with management, team members, and cross-functional stakeholders. Handle sensitive information with absolute discretion and confidentiality.
• Prepare and distribute meeting agendas, pre-reads, minutes, and follow-up materials to keep teams aligned.
• Coordinate the execution, assembly, routing, and tracking of formal corporate materials, including securities filings, ensuring strict adherence to delegation of authority and signatory policies.
• Book comprehensive, end-to-end travel arrangements (including itineraries and visas) and process accurate expense claims and reports in full compliance with company policy.

What You’ll Need to Succeed

The ideal candidate brings extensive progressively responsible administrative or business support experience, with a background supporting executives and leading high-performing teams. Success in this role requires exceptional organizational skills, a people-oriented approach, strong stakeholder management, proficiency in Google Workspace and Concur, and the ability to independently troubleshoot and solve problems in a dynamic, fast-paced environment.

• Minimum 7 years’ proven experience in a similar role supporting senior executives
• Previous experience in event / team meeting planning.
• Strong stakeholder management, communication, organizational, and proactive problem-solving skills.
• Ability to thrive in a dynamic environment, with attention to detail, adaptability and collaboration with colleagues.
• Proficiency in common administrative and productivity tools, including MS Office and calendar management tools.
• Ability to handle sensitive information with discretion.
• Ability to work across multiple time zones and to collaborate with numerous Booking Holdings subsidiaries and systems

There are a variety of factors that go into determining a salary range, including but not limited to external market benchmark data, geographic location, and years of experience sought/required. In addition to a competitive base salary, roles are eligible to be considered for an annual bonus and equity grant.

E-Verify Program Participant

We are an E-Verify Employer - Meaning that your I-9 information will be provided to the Federal Government to confirm you are authorized to workin the U.S.

For more information please view: E-Verify Participation Poster (English/Spanish) and IER Right to Work Poster (English/Spanish)

Diversity at Rocket Travel by Agoda

Rocket Travel by Agoda is dedicated to creating a diverse, equitable, and inclusive workplace where everyone has the opportunity to reach new heights in their career. We encourage all applicants looking to expand their knowledge working alongside talented, dedicated colleagues to apply to our team.

Note on general employment requirements

Candidates should be authorized to accept employment in the US from any employer and must be able to work a hybrid work schedule with 2-3 days per week in the stated physical office (unless otherwise indicated).

Equal Opportunity Employer

At Rocket Travel by Agoda, we pride ourselves on being companies represented by people of all different backgrounds and orientations. We prioritize attracting diverse talent and cultivating an inclusive environment that encourages collaboration and innovation. Employment at Rocket Travel by Agoda is based solely on a person’s merit and qualifications. We are committed to providing equal employment opportunities regardless of sex, age, race, color, national origin, religion, marital status, pregnancy, sexual orientation, gender identity, disability, citizenship, veteran or military status, and other legally protected characteristics. We will keep your application on file so that we can consider you for future vacancies and you can always ask to have your details removed from the file. For more details, please read Rocket Travel by Agoda’s privacy policy. Find our applicant policy here: https://www.rockettravel.com/privacy-policy

E-Verify Program Participant

We are an E-Verify employer – meaning that your Form I-9 information will be provided to the federal government to confirm that you are authorized to work in the U.S.

For more information, please view: E-Verify Participation Poster (English/Spanish) and IER Right to Work Poster (English/Spanish)