Strategic Executive Assistant for Space Program Leadership

Galapagos Federal Systems LLC.; Colorado Springs (CO); On-site; USD 115,000 - 125,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Flexible Spending Accounts

401(k)

Paid time off

Paid parental leave

Military differential

Tuition reimbursement

Paid federal holidays

Job summary

Galapagos Federal Systems LLC is seeking an Executive Assistant to provide executive-level administrative and logistical support to a Senior Materiel Leader and Materiel Leader within the Space Systems Command. This role supports the SYD 81 PAE – Infrastructure Program Office and helps manage program operations for Human Capital Management solutions.

The candidate will coordinate complex calendars, meetings, and visitor access, maintain readiness data, supervise ETMS2 tasks, and produce weekly

Qualifications

• Active TS/SCI clearance required.
• 5+ years of executive-level admin/support in DoD or similar mission-focused environments.
• Experience with ETMS2 or similar task management systems.
• Knowledge of program management concepts and processes.
• Experience supporting a Space Program Office, MAJCOM, or FLDCOM is highly desired.
• Ability to manage multiple priorities and deadlines in a fast-paced setting.

Responsibilities

• Coordinate daily Senior Leader activities with SYD 81 and PAE-Infrastructure leadership.
• Manage calendars, correspondence, meetings, and logistics for SML/ML.
• Coordinate SYD-level meetings, Teams support, readiness, and visitor access.
• Collect and consolidate readiness data, RSVPs, and VARs from SYD staff.
• Support facilities, supplies, records, and documentation management.
• Track tasks in ETMS2, assign and sub-assign actions.
• Review status, monitor suspense dates, and notify for timely completion.
• Prepare Weekly Activity Reports and program documentation for government leadership.
• Collaborate with cross-functional teams and senior government stakeholders.

Skills

Active TS/SCI Clearance

5+ years exec support

ETMS2 experience

Program management knowledge

Space program office experience

Multitasking & prioritization

Stakeholder coordination

Education

Bachelor’s degree

Tools

ETMS2

Job description

Galapagos Federal Systems LLC is seeking an Executive Assistant to provide executive-level administrative and logistical support to a Senior Materiel Leader and Materiel Leader within the Space Systems Command. This role supports the SYD 81 PAE – Infrastructure Program Office and helps manage program operations for Human Capital Management solutions.

The candidate will coordinate complex calendars, meetings, and visitor access, maintain readiness data, supervise ETMS2 tasks, and produce weekly