Senior Executive Assistant to Research Leaders

Citi; New York (NY); On-site; USD 92,000 - 120,000; Full time

Benefits offered by this job

Medical, dental & vision coverage

401(k) plan

Paid time off and holidays

Job summary

Citi’s Research division seeks a Senior Executive Assistant to provide high-level administrative support to senior leaders across multiple research franchises in New York. You will manage calendars, coordinate publication submissions, and drive approval workflows that sustain smooth daily operations.

You will coordinate meetings, events, travel, and materials, while ensuring accuracy and compliance. This role requires discretion, strong communication, and a proactive, detail-oriented mindset in

Qualifications

• Experience in office administration within a financial services firm or a similarly large, complex organization.
• Advanced proficiency with Microsoft Office; ability to learn internal systems quickly.
• Clear, concise written and verbal communication for senior stakeholders.
• Self-motivated, detail-oriented and able to manage multiple priorities under pressure.
• Ability to handle sensitive information and approvals with discretion.
• Demonstrated ability to quickly gain command of new systems.

Responsibilities

• Deliver calendar management and scheduling support for senior Research team members with conflict-free coordination.
• Oversee end-to-end submission of research reports through the publication system.
• Drive External Expert and Public Appearance Approval processes with stakeholders.
• Coordinate all aspects of senior-level meetings, events, receptions, webcasts, and conference calls.
• Prepare, review, and distribute meeting materials, presentations, and documents.
• Arrange travel with detailed schedules and itineraries.
• Process expense reports and manage procurement via P2P systems.
• Mentor junior administrative staff and ensure consistent delivery standards.
• Assess risk and ensure compliance with laws, policies, and Citi's reputation.

Skills

Office administration

Microsoft Office

Communication skills

Prioritization

Discretion with sensitive info

Systems onboarding

Education

Bachelor's degree or equivalent experience

Job description

Citi’s Research division seeks a Senior Executive Assistant to provide high-level administrative support to senior leaders across multiple research franchises in New York. You will manage calendars, coordinate publication submissions, and drive approval workflows that sustain smooth daily operations.

You will coordinate meetings, events, travel, and materials, while ensuring accuracy and compliance. This role requires discretion, strong communication, and a proactive, detail-oriented mindset in