Executive Assistant

ElevenHundred+; New York (NY); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Retirement benefits

Paid time off

Job summary

ElevenHundred+ in New York is seeking an Executive Assistant to provide high-level administrative support to senior-level partners, including calendar, travel, client meetings and event management in a fast-paced professional-services environment.

The ideal candidate is polished, proactive and discreet, with outstanding organizational and communication skills, the ability to handle confidential information, and a collaborative, client-focused mindset.

Qualifications

• At least five years of executive assistant experience supporting senior-level partners or executives, preferably within a leading law firm or similarly sophisticated professional-services environment.
• Advanced proficiency in Outlook, Word, Adobe Acrobat and DocuSign; Ramp experience a plus.
• Proven experience coordinating complex meetings and travel across time zones and adapting quickly to changing schedules.
• Strong judgment and discretion, including the ability to prioritize competing requests and handle confidential information.
• Ability to build trusted relationships with partners, attorneys and senior leaders.
• Excellent organizational, written and verbal communication skills.
• Positive attitude and a collaborative, team-first mentality.

Responsibilities

• Serve as gatekeeper for senior-level partners, managing complex, frequently changing calendars across time zones.
• Prepare agendas and briefing materials in advance, and track deadlines, follow-ups and upcoming professional and personal commitments.
• Triage email and calls, draft correspondence and serve as a polished liaison with clients, counterparties and colleagues.
• Maintain organized files and contact lists, and assist with select personal scheduling and errands as needed.
• Arrange complex travel through Ramp, maintain traveler profiles and proactively manage delays and itinerary changes.
• Prepare expense reports and reconcile Ramp transactions.
• Make and manage a high volume of lunch and dinner reservations, and coordinate client meetings and dinners.
• Track client preferences and milestones, and send client gifts on behalf of partners.
• Coordinate with the Office Administrator to greet and host clients and visitors, and back up office lunch and client meeting food orders.
• Plan partner meetings, client events and off-sites, and assist the Office Administrator with internal events.
• Support new client and matter intake, including conflict check submissions and new matter opening.
• Prepare, circulate and track client engagement letters through signature.
• Provide document formatting, signature page and closing support, including DocuSign routing.
• Handle time-sensitive requests, including outside normal business hours, with sound judgment and discretion.
• Provide backup coverage for other executive assistants and keep shared calendars and databases current.
• Lead or support other Administration initiatives and special projects as business needs evolve.

Skills

Calendar management

Travel coordination

Client relations

Discretion & judgment

Written & verbal communication

Organizational skills

Hybrid work adaptability

Tools

Ramp

Outlook

Word

Adobe Acrobat

DocuSign

Job description

ElevenHundred+ is seeking an Executive Assistant to provide high-level administrative support to senior-level partners in our New York office, including calendar, travel, client meeting and event management.

ElevenHundred+ is a management services organization that provides business, administrative and operational support services to Massumi + Consoli, a nationwide law firm. Massumi + Consoli was founded in 2015 as a spin-out from the Private Equity and M&A Group of Kirkland & Ellis, and the firm’s approach combines the proficiency of the best large international law firms with a highly personalized experience. ElevenHundred+ is a separate entity from the law firm, does not provide legal services and employs the business professionals who support Massumi + Consoli’s attorneys and firm leadership.

Reporting to the Director of Administration, the Executive Assistant works closely with senior-level partners and other executives, managing complex calendars, communications and logistics so partners can stay focused on client work. The Executive Assistant will also work with the Office Administrator to greet and host Massumi + Consoli clients and visitors to the New York office.

The ideal candidate is polished, proactive and highly responsive, anticipates needs before they arise, exercises sound judgment, and is comfortable managing shifting priorities in a fast-moving environment.

Responsibilities

Calendar & Executive Support

• Serve as gatekeeper for senior-level partners, managing complex, frequently changing calendars across time zones.
• Prepare agendas and briefing materials in advance, and track deadlines, follow-ups and upcoming professional and personal commitments.
• Triage email and calls, draft correspondence and serve as a polished liaison with clients, counterparties and colleagues.
• Maintain organized files and contact lists, and assist with select personal scheduling and errands as needed.

Travel & Expenses

• Arrange complex travel through Ramp, maintain traveler profiles and proactively manage delays and itinerary changes.
• Prepare expense reports and reconcile Ramp transactions.

Client Relations & Events

• Make and manage a high volume of lunch and dinner reservations, and coordinate client meetings and dinners.
• Track client preferences and milestones, and send client gifts on behalf of partners.
• Coordinate with the Office Administrator to greet and host clients and visitors, and back up office lunch and client meeting food orders.
• Plan partner meetings, client events and off-sites, and assist the Office Administrator with internal events.

Client Intake & Transaction Support

• Support new client and matter intake, including conflict check submissions and new matter opening.
• Prepare, circulate and track client engagement letters through signature.
• Provide document formatting, signature page and closing support, including DocuSign routing.

Operational Support

• Handle time-sensitive requests, including outside normal business hours, with sound judgment and discretion.
• Provide backup coverage for other executive assistants and keep shared calendars and databases current.
• Lead or support other Administration initiatives and special projects as business needs evolve.

Qualifications

• At least five years of executive assistant experience supporting senior-level partners or executives, preferably within a leading law firm or similarly sophisticated professional-services environment.
• Advanced proficiency in Outlook, Word, Adobe Acrobat and DocuSign; Ramp experience a plus.
• Proven experience coordinating complex meetings and travel across time zones and adapting quickly to changing schedules.
• Strong judgment and discretion, including the ability to prioritize competing requests and handle confidential information.
• Ability to build trusted relationships with partners, attorneys and senior leaders.
• Excellent organizational, written and verbal communication skills.
• Positive attitude and a collaborative, team-first mentality.

Location and Working Schedule

New York. This position follows a hybrid office schedule requiring in-office attendance Monday through Thursday, and on Fridays as needed, subject to change.

Compensation and Benefits

The anticipated base salary range for this position is $90,000–$120,000, exclusive of overtime compensation. Actual compensation will be determined based on factors including experience, qualifications, geographic market and internal equity. ElevenHundred+ offers a comprehensive benefits package, including medical, dental and vision coverage, retirement benefits, paid time off and other employee benefits.

Equal Employment Opportunity

ElevenHundred+ is an equal opportunity employer and considers qualified applicants without regard to race, color, creed, religion, sex (including pregnancy, childbirth and related medical conditions), national origin, ancestry, citizenship status, age, physical or mental disability, medical condition, genetic information, marital status, caregiver status, military or veteran status, sexual orientation, gender identity or expression, reproductive health decision-making, height, weight or any other characteristic protected by applicable federal, state or local law. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable fair chance laws.