Senior Executive Assistant to Managing Directors (Hybrid)

Alvarez & Marsal; Washington (District of Columbia); Hybrid; USD 75,000 - 80,000; Full time

Benefits offered by this job

Healthcare plans

Flexible spending accounts

Life insurance

AD&D

Disability coverages

401(k) retirement plan

Paid time off

Federal holidays

Job summary

Alvarez & Marsal in Washington, DC seeks an experienced Senior Executive Assistant to join the TAX team in a hybrid role. You will manage calendars, coordinate travel, prepare reports, and support senior leaders with confidential tasks.

The role requires 5+ years in an EA capacity within professional services, strong Office skills, and exceptional communication. It offers a competitive salary, benefits, and opportunities for growth.

Qualifications

• A Bachelor's Degree in relevant field is preferred.
• 5+ years of Executive Assistant experience in consulting, professional services, accounting, or a law firm.
• Feels comfortable with completing expense reports through Concur, invoicing and reconciliation of credit card statements.
• Highly proficient with Microsoft Office Suite.
• Understands the importance of strict confidentiality of internal/personnel affairs/client information.
• Ability and desire to learn and develop new skills.
• Excellent oral and written communication skills.
• Impeccable attention to detail and self-review and strong follow-up skills.
• Demonstrates ownership and accuracy of work product.
• Must work efficiently and be able to meet deadlines; strong time management skills; prompt reliable service.
• A self-starter who can multi-task and support multiple people with varied personalities.
• Ability to work independently, as well as on a team, in a fast-paced environment.
• Able to interact effectively and professionally with clients and all levels of firm personnel.
• Willingness to be coached / desire and capacity for growth / positive teaming attitude.
• Flexibility to work additional hours as required in the office and remotely.

Responsibilities

• Coordinate Managing Directors’ calendars through Outlook to ensure optimal time management and prioritization of high-level engagements and strategic meetings.
• Submit expense reports through Concur and reconcile corporate credit card statements.
• Work closely with the staff to keep the team well informed of upcoming commitments and responsibilities, ensuring streamlined communication and proactive dissemination of pertinent information and updates.
• Research, prioritize, and follow up on emerging issues and concerns, providing actionable recommendations.
• Facilitate seamless communication and collaboration between internal teams and external stakeholders, providing guidance to support personnel and ensuring alignment with organizational goals.
• Schedule and organize meetings, conference calls, events, and other departmental activities.
• Coordinate travel plans, hotels, and car service. Manage the planning and coordination of complex travel itineraries, including travel, hotels / accommodations, and executive transportation.
• Provide general administrative support, including handling sensitive and confidential files, binding, answering phones, and project specific initiatives.
• Represent the executive office by welcoming clients and visitors, ensuring a professional and polished first impression.
• Assist with departmental projects and initiatives as needed and perform other work-related duties as assigned.
• Handle sensitive and confidential information with discretion and professionalism, maintaining trust and integrity at all times.
• Offer guidance and support to the executive assistant team to develop their skills and abilities, and assist with requests as needed.

Skills

Executive liaison

Time management

Communication

Confidentiality

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Alvarez & Marsal in Washington, DC seeks an experienced Senior Executive Assistant to join the TAX team in a hybrid role. You will manage calendars, coordinate travel, prepare reports, and support senior leaders with confidential tasks.

The role requires 5+ years in an EA capacity within professional services, strong Office skills, and exceptional communication. It offers a competitive salary, benefits, and opportunities for growth.