Executive Assistant to CEO & EVP Team

SAN-Francisco-Federal-Credit-Unio; San Francisco (CA); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Health insurance

Generous PTO

401(k) Plan

Profit sharing

Bi-annual bonuses

Tuition reimbursement

Job summary

San Francisco Federal is seeking an Executive Assistant to provide comprehensive administrative support to the CEO and two Executive Vice Presidents at our Golden Gate Branch in San Francisco.

The ideal candidate will be highly organized, discreet, and able to manage multiple priorities in a fast-paced environment, coordinating calendars, travel, expenses, and board/leadership activities with professionalism.

Qualifications

• 3–5 years of administrative or executive administrative support experience.
• Experience supporting senior executives strongly preferred.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.

Responsibilities

• Manage and maintain calendars for the CEO and two Executive Vice Presidents, including scheduling and coordinating meetings, appointments, and events.
• Coordinate complex scheduling across executives, departments, Board members, and external stakeholders.
• Prepare executives for meetings by coordinating agendas, presentations, reports, and other materials.
• Arrange business travel, including transportation, accommodations, itineraries, and related logistics.
• Prepare and process expense reports, invoices, and other administrative documentation.
• Coordinate logistics for executive meetings, Senior Leadership Team meetings, Board-related activities, offsites, and organizational events.
• Track meeting follow-up items and assist executives with deadlines and commitments.
• Maintain organized electronic files, records, contact information, and executive materials.

Skills

Administrative support

Calendar management

Organizational skills

Written and verbal communication

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Job description

San Francisco Federal is seeking an Executive Assistant to provide comprehensive administrative support to the CEO and two Executive Vice Presidents at our Golden Gate Branch in San Francisco.

The ideal candidate will be highly organized, discreet, and able to manage multiple priorities in a fast-paced environment, coordinating calendars, travel, expenses, and board/leadership activities with professionalism.