Senior Executive Assistant to Leadership Team

Bonduelle Americas; Philadelphia (Philadelphia County); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

On-site four days a week

Remote Fridays

Job summary

Bonduelle Americas is seeking a highly organized Executive Assistant to the Executive Leadership Team in Philadelphia. The role provides high-level administrative and operational support to three ELT members, managing calendars, travel, expense management, and meeting preparation with discretion and professionalism.

This fast-paced, visible position requires superb judgment, proactive communication, and the ability to partner across HR, Finance, IT and Facilities.

Qualifications

• 5+ years of experience supporting senior executives (preferably C-suite)
• Exceptional calendar management and organization
• Experience coordinating domestic and international travel
• Strong written and verbal communication skills
• Ability to handle highly confidential information with discretion
• Proficiency in MS Office 365 (Outlook/Teams/Word/PowerPoint/Excel)

Responsibilities

• Provide comprehensive administrative support to three Executive Leadership Team members
• Manage complex and frequently changing executive calendars across time zones
• Coordinate domestic and international meetings and travel arrangements
• Prepare agendas, pre-reads, presentations, and meeting materials
• Assist with expense reporting and adherence to travel policies
• Collaborate with HR, Finance, IT, Facilities and other departments
• Attend leadership meetings and take detailed notes, tracking action items

Skills

Calendar management

Executive support

Travel coordination

Expense management

Written & verbal communication

Discretion & confidentiality

Tools

Outlook

Teams

Word

PowerPoint

Excel

Travel booking systems

Job description

Bonduelle Americas is seeking a highly organized Executive Assistant to the Executive Leadership Team in Philadelphia. The role provides high-level administrative and operational support to three ELT members, managing calendars, travel, expense management, and meeting preparation with discretion and professionalism.

This fast-paced, visible position requires superb judgment, proactive communication, and the ability to partner across HR, Finance, IT and Facilities.