Senior Executive Assistant to Leadership Team | Hybrid

Bonduelle Group Americas; Philadelphia (Philadelphia County); Hybrid; USD 65,000 - 95,000; Full time

Job summary

Bonduelle Americas is seeking an organized Executive Assistant to support three members of the Executive Leadership Team in Philadelphia, PA. This fast-paced role requires discretion, proactive communication, and the ability to manage complex calendars, travel, and meeting materials.

You will coordinate domestic and international travel, prepare for leadership meetings, track action items, and collaborate with cross-functional teams to ensure seamless operations while maintaining confidentiality

Qualifications

• 5+ years of experience supporting senior executives, preferably C-suite or Executive Leadership Team members.
• Experience supporting multiple executives in a fast-paced corporate environment.
• Excellent calendar management and organizational skills.
• Strong experience with Microsoft Office/365, including Outlook, Teams, Word, PowerPoint and Excel.
• Must be able to work on site Monday-Thursday with remote work available on Fridays.

Responsibilities

• Provide comprehensive administrative support to three Executive Leadership Team members.
• Manage complex and frequently changing executive calendars, including internal and external meetings and conference calls.
• Coordinate meetings across multiple time zones, locations, and organizations.
• Prepare for meetings by coordinating agendas, pre-reads, presentations, and other materials.
• Coordinate all aspects of domestic and international travel.
• Manage and coordinate expense reports for executives and teams.
• Attend select leadership meetings and take detailed notes.
• Build strong relationships with executives and their teams.

Skills

Calendar management

Travel coordination

Expense reporting

Communication

Tools

Microsoft Office 365

Job description

Bonduelle Americas is seeking an organized Executive Assistant to support three members of the Executive Leadership Team in Philadelphia, PA. This fast-paced role requires discretion, proactive communication, and the ability to manage complex calendars, travel, and meeting materials.

You will coordinate domestic and international travel, prepare for leadership meetings, track action items, and collaborate with cross-functional teams to ensure seamless operations while maintaining confidentiality