Senior Executive Assistant to Leadership Team

Partnership HealthPlan of California; Fair Field (AR); On-site; USD 88,000 - 110,000; Full time

Job summary

Partnership HealthPlan of California seeks an Executive Assistant/Administrative Assistant II to support the executive leader, leadership teams, and staff. This role requires a higher level of education, experience, autonomy, and interaction with internal and external customers.

You will manage calendars, coordinate meetings, prepare packets, handle travel, and maintain confidential information while liaising with board members and vendors.

Qualifications

• High school diploma or equivalent; associate’s degree preferred.
• Minimum five (5) years of administrative assistant experience, preferably at an executive level and interacting with governing boards.
• Familiarity with Medicaid (Medi-Cal) program preferred.

Responsibilities

• Fields telephone calls.
• Receives and directs visitors.
• Maintains assigned calendars and schedules.
• Schedules and coordinates executive level meetings.
• Prints and distributes meeting packets.
• Creates and processes expense reports.
• Creates correspondence, forms, reports, graphs, visual presentations, and other related documents.
• Develops, formats, and distributes information to internal and external stakeholders.
• Maintains organization charts.
• Creates travel requests and travel arrangements as needed.
• Maintains filing systems.
• Ensures applicable employee timesheets are approved per payroll timelines.
• Works with leadership on project coordination as directed.
• Acts on and/or responds to correspondence on behalf of direct manager as directed.
• Exposed to highly confidential, sensitive information regarding controversial matters and personnel affairs.

Skills

Microsoft Office Suite

Project coordination

Interpersonal skills

Education

High school diploma or equivalent

Associate’s degree preferred

Job description

Partnership HealthPlan of California seeks an Executive Assistant/Administrative Assistant II to support the executive leader, leadership teams, and staff. This role requires a higher level of education, experience, autonomy, and interaction with internal and external customers.

You will manage calendars, coordinate meetings, prepare packets, handle travel, and maintain confidential information while liaising with board members and vendors.