Executive Assistant to the President & Physician Leadership

El Camino Health Medical Network; Los Gatos (CA); On-site; USD 118,000 - 147,000; Full time

Job summary

El Camino Health Medical Network is seeking an experienced Executive Assistant III to the President to provide strategic support to the President and physician leadership. You will manage complex calendars, coordinate meetings, and handle communications with discretion in a fast-paced healthcare environment.

The role requires 7–10 years of senior administration experience, strong project management, and cross-functional collaboration across HR, IT, Facilities, Finance, and Communications.

Qualifications

• Minimum 7–10 years of executive administrative support experience.
• Experience supporting healthcare executives or physician leadership preferred.
• Experience preparing Board materials and executive communications preferred.

Responsibilities

• Provide high-level executive support to the President and physician leaders, manage calendars, priorities, and schedules, travel arrangements.
• Draft, edit, and manage executive communications, presentations, reports, and correspondence.
• Coordinate leadership meetings, retreats, and strategic planning sessions.
• Prepare agendas, materials, minutes, and follow-up items for Board/committees.
• Monitor budgets and vendor relationships in support of executive operations.
• Collaborate with HR, IT, Facilities, Finance, and Communications to ensure alignment.
• Supervise two Executive Assistant team members, assign work, coach performance.

Skills

Executive support

Calendar management

Travel coordination

Communication

Project management

Cross-functional collaboration

Discretion

Time management

Executive presence

Team supervision

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

El Camino Health Medical Network is seeking an experienced Executive Assistant III to the President to provide strategic support to the President and physician leadership. You will manage complex calendars, coordinate meetings, and handle communications with discretion in a fast-paced healthcare environment.

The role requires 7–10 years of senior administration experience, strong project management, and cross-functional collaboration across HR, IT, Facilities, Finance, and Communications.