Senior Executive Assistant to Leadership — Hybrid

GHJ; Los Angeles (CA); Hybrid; USD 80,000 - 100,000; Full time

Job summary

GHJ is seeking an experienced Executive Assistant to provide high-level support to multiple senior leaders in Los Angeles. The role is hybrid, Downtown LA, with on-site three days a week and two days remote.

You will manage calendars, coordinate travel, prepare executive materials, and drive efficient operations for top executives. The ideal candidate has 5+ years of EA experience, exceptional organization, strong PowerPoint and MS Office skills, and a proactive, discreet mindset.

Qualifications

• 5+ years of Executive Assistant experience, ideally supporting multiple senior executives.
• Proven success managing complex, high-volume calendars and competing priorities.
• Strong executive presence, communication, judgment, and discretion.
• Highly organized, proactive, resourceful, and comfortable working independently.
• Strong PowerPoint and Microsoft Office skills.
• Comfortable learning and utilizing AI and emerging technology.
• Ability to adapt quickly to different personalities and working styles.
• Genuine interest in continuing to build a long-term career in executive support.

Responsibilities

• Manage complex calendars, scheduling conflicts, and changing priorities for multiple executives.
• Coordinate domestic and international travel, detailed itineraries, and expenses.
• Prepare presentations, meeting materials, correspondence, and executive communications.
• Coordinate meetings, events, and special projects.
• Track priorities, action items, and follow-up to ensure deadlines are met.
• Anticipate executive needs and independently resolve day-to-day challenges.
• Identify opportunities to improve administrative processes and workflows.
• Leverage AI and technology to increase efficiency.
• Partner closely with other members of the executive support team.
• Handle sensitive and confidential information with discretion.

Skills

Calendar management

Travel coordination

Presentations

Executive communications

AI literacy

Tools

PowerPoint

Microsoft Office

AI tools

Job description

GHJ is seeking an experienced Executive Assistant to provide high-level support to multiple senior leaders in Los Angeles. The role is hybrid, Downtown LA, with on-site three days a week and two days remote.

You will manage calendars, coordinate travel, prepare executive materials, and drive efficient operations for top executives. The ideal candidate has 5+ years of EA experience, exceptional organization, strong PowerPoint and MS Office skills, and a proactive, discreet mindset.