Executive Assistant to C-Suite | Global Travel & Calendars

Eccalon LLC; Detroit (MI); On-site; USD 55,000 - 85,000; Full time

Job summary

Eccalon LLC in Detroit, MI seeks an Executive Assistant to provide high-level administrative support to senior leadership, manage calendars, travel, and communications. You will coordinate in-person, virtual, and hybrid meetings, prepare materials, and handle confidential information with discretion.

The role requires 3+ years of experience, strong organizational skills, and proficiency in Microsoft Office and modern collaboration tools.

Qualifications

• 3+ years of experience supporting senior executives or leadership teams.
• Strong organizational and time-management skills with excellent attention to detail.
• Proficiency in Microsoft Office and virtual meeting tools.
• Experience coordinating across multiple locations or time zones.
• Excellent written and verbal communication; high professionalism and discretion.

Responsibilities

• Manage complex and high-volume calendars, including scheduling, rescheduling, and resolving conflicts.
• Serve as a primary point of contact for internal and external stakeholders on behalf of executive leadership.
• Coordinate and support in-person, virtual, and hybrid meetings, including agendas, materials, logistics, and follow-ups.
• Arrange domestic and international travel, including itineraries, accommodations, transportation, and related documentation.
• Prepare briefing materials, presentations, reports, and meeting notes.
• Handle sensitive information with the highest level of confidentiality and discretion.
• Process expense reports and reconcile corporate credit cards.
• Screen and prioritize emails, calls, and requests; ensure timely responses and follow-through.
• Support cross-functional communication and coordination across teams and departments.
• Assist with special projects and additional administrative duties as assigned

Skills

Calendar management

Written communication

Discretion

Independent work

Time management

Tools

Microsoft Office

Virtual meeting tools

Job description

Eccalon LLC in Detroit, MI seeks an Executive Assistant to provide high-level administrative support to senior leadership, manage calendars, travel, and communications. You will coordinate in-person, virtual, and hybrid meetings, prepare materials, and handle confidential information with discretion.

The role requires 3+ years of experience, strong organizational skills, and proficiency in Microsoft Office and modern collaboration tools.