Senior Executive Assistant: Calendar, Travel & Projects

Eccalon; Maryland; On-site; USD 60,000 - 95,000; Full time

Job summary

Eccalon in Hanover, MD is seeking an experienced Executive Assistant to provide high-level admin and operational support to senior leadership, managing calendars, travel, and communications.

The role requires discretion, professionalism, and the ability to juggle competing priorities in a fast-paced environment; you will coordinate meetings across locations and support cross-functional teams.

Qualifications

• 3+ years of experience supporting senior executives or leadership teams
• Strong organizational and time-management skills with attention to detail
• Ability to work independently and anticipate executive needs
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and judgment
• Proficiency in Microsoft Office and virtual meeting tools
• Experience coordinating across multiple locations or time zones

Responsibilities

• Manage complex and high-volume calendars, including scheduling, rescheduling, and resolving conflicts
• Serve as primary point of contact for internal and external stakeholders on behalf of executive leadership
• Coordinate and support in-person, virtual, and hybrid meetings, including agendas, materials, logistics, and follow-ups
• Arrange domestic and international travel, including itineraries, accommodations, transportation, and related documentation
• Prepare briefing materials, presentations, reports, and meeting notes
• Handle sensitive information with the highest level of confidentiality and discretion
• Process expense reports and reconcile corporate credit cards
• Screen and prioritize emails, calls, and requests; ensure timely responses and follow-through
• Support cross-functional communication and coordination across teams and departments
• Assist with special projects and additional administrative duties as assigned

Skills

Calendar management

Executive support

Communication

Time management

Discretion

Independence

Multi-tasking

Problem solving

Meeting coordination

Presentation support

Tools

Microsoft Office

Video conferencing (Zoom/Teams)

Job description

Eccalon in Hanover, MD is seeking an experienced Executive Assistant to provide high-level admin and operational support to senior leadership, managing calendars, travel, and communications.

The role requires discretion, professionalism, and the ability to juggle competing priorities in a fast-paced environment; you will coordinate meetings across locations and support cross-functional teams.