Senior Executive Assistant to Leadership – Global Admin

Next Frontier Capital; Jersey City (NJ); On-site; USD 90,000 - 130,000; Full time

Job summary

JPMorganChase in New Jersey seeks a Senior Executive Assistant to support leaders within Internal Audit Corporate Functions - OCFO, CAO and Legal. You will manage complex calendars, screen calls, coordinate meetings and travel.

Key duties include onboarding/offboarding support, drafting emails, and maintaining org charts and executive bios; you will handle confidential information with discretion and prepare materials for townhalls.

Qualifications

• At least five years of administrative experience.
• Advanced ability to organize.
• Discretion and good judgment in confidential situations, with experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office.
• Excellent telephone etiquette and ability to manage competing priorities (calendar management).

Responsibilities

• Maintain complex and detailed calendars.
• Screen incoming calls and determine priority; manage information disclosure.
• Coordinate and logistic s of internal and external meetings.
• Arrange and coordinate domestic and international travel.
• Organize internal and external events, including catering and transportation.
• Process invoices and T&E expense claims following policy.
• Assist with staff onboarding and offboarding (equipment setup and system access).
• Produce high-quality emails and messages to individuals at all levels of the organization.
• Maintain department documents including organizational charts and executive bios.
• Handle routine activities proactively and flag issues or delays in advance.
• Assist in editing spreadsheets and presentations for offsite and townhall meetings.

Skills

Executive support

Calendar management

Microsoft Office

Discretion

Communication

Phone etiquette

Education

Bachelor’s degree (preferred)

Job description

JPMorganChase in New Jersey seeks a Senior Executive Assistant to support leaders within Internal Audit Corporate Functions - OCFO, CAO and Legal. You will manage complex calendars, screen calls, coordinate meetings and travel.

Key duties include onboarding/offboarding support, drafting emails, and maintaining org charts and executive bios; you will handle confidential information with discretion and prepare materials for townhalls.