Senior Executive Assistant to Senior Leaders – Operational Support

JPMorgan Chase; Jersey City (NJ); On-site; USD 60,000 - 90,000; Full time

Job summary

JPMorgan Chase in Jersey City is seeking an experienced Administrative Professional to support our Internal Audit Corporate Functions - OCFO, CAO and Legal. This role involves complex calendar management, travel coordination, and logistics for meetings and events, with close interaction with senior management.

The ideal candidate has five years of administrative experience, excellent communication, and strong Microsoft Office skills. The position requires five in-office days per week.

Qualifications

• At least five years of administrative experience.
• Advanced ability to organize.
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office.
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management.

Responsibilities

• Maintain complex and detailed calendars.
• Screen incoming calls and determine the level of priority, while using caution in dispensing information.
• Manage the coordination and logistics of both internal and external meetings.
• Arrange and coordinate complicated domestic and international travel.
• Organize all aspects of internal and external events, including catering and transportation.
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines.
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access.
• Produce high quality emails and messages to individuals at all levels of the organization.
• Maintain department documents, including current organizational charts and Executive Bio's.
• Handle regular activities without prompting, and advise in advance with issues or delays.
• Assist in editing spreadsheets and presentations, including printing and binding, for offsite and townhall meetings.

Skills

Administrative experience

Discretion and good judgment

Interpersonal communication

Calendar management

Interaction with senior management

Telephone etiquette

Education

College degree (preferred)

Tools

Microsoft Office

Job description

JPMorgan Chase in Jersey City is seeking an experienced Administrative Professional to support our Internal Audit Corporate Functions - OCFO, CAO and Legal. This role involves complex calendar management, travel coordination, and logistics for meetings and events, with close interaction with senior management.

The ideal candidate has five years of administrative experience, excellent communication, and strong Microsoft Office skills. The position requires five in-office days per week.