Senior Executive Assistant to Growth-Focused Leadership

MedTeam Staffing Inc.; Pittsburgh (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

MedTeam Staffing Inc. is seeking a Senior Administrative Assistant to support senior leadership and oversee day-to-day operations.

The role blends executive support with operational, business development, and office-related responsibilities in a fast-paced environment. The ideal candidate will be highly organized, proactive, and professional, capable of managing complex calendars, travel, expense reporting, CRM activities, and internal communications.

Qualifications

• 6+ years of administrative, executive assistant, or comparable professional experience.
• Experience supporting senior-level executives or leadership teams.
• Excellent organizational skills with ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Professional demeanor with strong interpersonal skills and ability to build relationships.
• Proactive mindset with anticipation of needs and problem solving.
• Attention to detail and personal accountability.
• Independent and collaborative team player.
• Ability to handle confidential information discreetly.
• Comfortable in a fast-paced, growing organization.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with Concur or similar travel/expense platforms preferred.
• Comfortable using virtual meeting platforms like Teams and Zoom.

Responsibilities

• Provide high-level executive and administrative support to senior leadership.
• Manage complex calendars, meetings, and scheduling priorities.
• Coordinate domestic travel and develop detailed itineraries.
• Anticipate conflicts and shifting priorities to keep leadership running smoothly.
• Communicate professionally with internal and external stakeholders.
• Prepare reports, correspondence, and presentations as needed.
• Coordinate meetings, materials, catering, and logistics.
• Maintain conference rooms, office supplies, and related needs.
• Coordinate travel schedules and expense reporting.
• Assist with CRM administration and internal communications.
• Support onboarding and firm communications.

Skills

Executive support

Calendar management

Travel coordination

Expense management

Communication skills

Relationship building

Discretion

Microsoft Office

Event coordination

CRM support

Tools

Concur

Microsoft Teams

Zoom

Outlook

PowerPoint

Job description

MedTeam Staffing Inc. is seeking a Senior Administrative Assistant to support senior leadership and oversee day-to-day operations.

The role blends executive support with operational, business development, and office-related responsibilities in a fast-paced environment. The ideal candidate will be highly organized, proactive, and professional, capable of managing complex calendars, travel, expense reporting, CRM activities, and internal communications.