Senior Executive Assistant for Growth-Focused Firm

Food Management Search, Inc.; Pittsburgh (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

Food Management Search, Inc. is seeking a Senior Administrative Assistant for a high-visibility role supporting senior leadership at a growing investment firm.

The ideal candidate will balance executive support with day-to-day operations, stay organized, be proactive, and thrive in a fast-paced environment. You will manage calendars, travel, expense reporting, CRM-related tasks, and firm communications, while coordinating meetings, materials, and special projects.

Qualifications

• 6+ years of administrative, executive assistant, or comparable experience.
• Experience supporting senior-level executives or leadership teams.
• Exceptional organizational skills with multiple priorities and deadlines.
• Strong written and verbal communication.
• Professional interpersonal skills and relationship-building.
• Proactive, detail-oriented with high accountability.
• Ability to handle confidential information discreetly.
• Comfortable in a fast-paced, growing organization.

Responsibilities

• Provide high-level administrative support to senior leadership.
• Manage complex calendars, meetings, and scheduling priorities.
• Coordinate domestic travel and itineraries.
• Prepare reports, correspondence, and materials as needed.
• Coordinate meetings and logistics, including materials and catering.
• Support travel expenses and related reporting.

Skills

6+ years administrative experience

Executive support

Calendar management

Travel coordination

Communication skills

Discretion and confidentiality

Team collaboration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Concur

MS Teams

Zoom

Job description

Food Management Search, Inc. is seeking a Senior Administrative Assistant for a high-visibility role supporting senior leadership at a growing investment firm.

The ideal candidate will balance executive support with day-to-day operations, stay organized, be proactive, and thrive in a fast-paced environment. You will manage calendars, travel, expense reporting, CRM-related tasks, and firm communications, while coordinating meetings, materials, and special projects.