Senior Executive Assistant to Growth-Driven Leaders

Joseph Michaels International; Pittsburgh (Allegheny County); On-site; USD 65,000 - 90,000; Full time

Job summary

Joseph Michaels International is seeking a Senior Administrative Assistant to support senior leadership and manage day-to-day operations in a fast-paced investment firm environment.

The ideal candidate will be highly organized, proactive, and professional, with experience handling complex calendars, travel, expense reporting, CRM administration, and internal communications while maintaining discretion and building relationships across the firm.

Qualifications

• 6+ years of administrative, executive assistant, or comparable professional experience.
• Experience supporting senior-level executives or leadership teams.
• Excellent organizational skills with multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Highly professional with strong interpersonal skills.
• Proactive mindset with anticipation and problem-solving abilities.
• Attention to detail and personal accountability.
• Able to work independently and in a team.
• Discretion handling confidential information.
• Proficient with Word, Excel, PowerPoint, and Outlook.
• Experience with Concur or similar travel/expense platform.
• Comfortable with Teams and Zoom for virtual meetings.

Responsibilities

• Provide high-level administrative support to Partner-level and senior leadership.
• Manage complex calendars, meetings, and scheduling priorities.
• Coordinate domestic travel arrangements and detailed itineraries.
• Anticipate conflicts and changing priorities to keep activities on track.
• Communicate professionally with internal and external stakeholders.
• Prepare reports, presentations, and other materials as needed.
• Coordinate meetings, materials, catering, and logistics.
• Maintain conference rooms, offices, and supplies.
• Assist with travel expense reporting and reconciliation.
• Support CRM administration, onboarding, and internal communications.
• Assist with newsletters and firm communications.
• Take ownership of mailings, filings, and special projects.

Skills

Calendar management

Travel coordination

Executive support

Communication

Attention to detail

Discretion

Relationship building

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Concur

Microsoft Teams

Zoom

Job description

Joseph Michaels International is seeking a Senior Administrative Assistant to support senior leadership and manage day-to-day operations in a fast-paced investment firm environment.

The ideal candidate will be highly organized, proactive, and professional, with experience handling complex calendars, travel, expense reporting, CRM administration, and internal communications while maintaining discretion and building relationships across the firm.