Senior Executive Assistant to General Counsel

Knox College; Galesburg (IL); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health Insurance

Dental

Vision

FSA/ HSA/ FSA Dependent Care

Employer Paid Basic Life & LTD

Voluntary Life

Retirement Plan

Paid Time Off

Employee Assistance Program

Parental Leave

Job summary

Knox College is seeking an Executive Assistant to provide high-level administrative support to the General Counsel and VP of Administration. The role involves managing complex calendars, coordinating meetings and events, and preparing briefing materials and communications.

The successful candidate will demonstrate discretion, strong organizational skills, and the ability to collaborate across faculty, staff, trustees, donors, and community partners in a dynamic academic environment.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience.
• Experience supporting a senior executive or equivalent demanding environment.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage confidential information with discretion.
• Strong organizational and time-management abilities.
• Proactive, self-directed, and collaborative.
• Familiarity with institutional software and calendars.

Responsibilities

• Provide comprehensive administrative support to the General Counsel and VP of Administration.
• Manage a complex calendar, coordinate meetings, travel, events, and institutional commitments.
• Prepare agendas, briefing materials, presentations, correspondence, and other documents.
• Screen, prioritize, and respond to inquiries and correspondence; draft and proofread communications.
• Support Board of Trustees and committee meetings, as assigned.
• Coordinate with internal and external partners; maintain confidential information.
• Support Office of Civil Rights Compliance and Title IX initiatives (10-12 hours/week).
• Track deadlines and follow-up on action items from meetings and priorities.
• Assist with special projects requiring cross-department coordination.
• Maintain organized electronic and physical files and utilize institutional software.

Skills

Discretion

Executive presence

Organization

Communication

Initiative

Collaboration

Adaptability

Service orientation

Time management

Confidentiality

Education

Bachelor’s Degree or equivalent combination of education and relevant experience

Tools

Google Workspace

Calendar management

Video conferencing

Administrative software

Job description

Knox College is seeking an Executive Assistant to provide high-level administrative support to the General Counsel and VP of Administration. The role involves managing complex calendars, coordinating meetings and events, and preparing briefing materials and communications.

The successful candidate will demonstrate discretion, strong organizational skills, and the ability to collaborate across faculty, staff, trustees, donors, and community partners in a dynamic academic environment.