Elite Executive Assistant to General Counsel & Admin VP

ADP, Inc.; Galesburg (IL); On-site; USD 45,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

Vision

FSA/ HSA/ FSA Dependent Care

Employer Paid Basic Life & LTD

Voluntary Life

Retirement Plan

Paid Time Off

Employee Assistance Program

Job summary

Knox College is seeking an Executive Assistant to the General Counsel and VP of Administration in Galesburg, IL. The role provides high-level administrative, organizational, and operational support to senior leaders and stakeholders across the college.

The successful candidate will manage complex schedules, coordinate meetings and events, prepare briefing materials, and protect confidential information in a collaborative academic environment.

Qualifications

• Bachelor’s Degree or equivalent combination of education and relevant experience.
• Experience supporting a senior executive, administrator, or similar demanding professional environment.
• Excellent written, verbal, and interpersonal communication skills.

Responsibilities

• Provide comprehensive administrative support and anticipate needs.
• Maintain a complex calendar and coordinate meetings and events.
• Prepare correspondence, briefing materials, and presentations with confidentiality.
• Screen inquiries and route issues to appropriate offices.
• Coordinate Board and committee meetings and campus events.

Skills

Calendar management

Executive support

Discretion

Communication

Organization

Independent work

Education

Bachelor’s degree or equivalent

Tools

Google Workspace

Video conferencing

Job description

Knox College is seeking an Executive Assistant to the General Counsel and VP of Administration in Galesburg, IL. The role provides high-level administrative, organizational, and operational support to senior leaders and stakeholders across the college.

The successful candidate will manage complex schedules, coordinate meetings and events, prepare briefing materials, and protect confidential information in a collaborative academic environment.