Confidential Executive Assistant to Chief Campus Counsel

University at Buffalo; Buffalo (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

The University at Buffalo seeks an experienced Confidential Executive Assistant to support the Chief Campus Counsel. This role requires discretion, superior organization, and polished communication to manage high-level legal and administrative activities.

You will handle complex calendars, meetings with university leaders and external partners, prepare briefing materials, oversee office operations, and assist with legal matters including subpoenas, records requests, and file maintenance.

Qualifications

• Experience providing executive support to senior legal leadership.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Discretion and judgment in handling confidential information.

Responsibilities

• Manage the Chief Campus Counsel’s complex calendar, meetings, travel, and related logistics.
• Coordinate meetings with University leadership, attorneys, paralegals, campus offices, and external parties.
• Prepare correspondence, agendas, briefing materials, reports, and presentations.
• Monitor deadlines, track follow-up items, and coordinate timely flow of information.
• Oversee office operations, purchasing, financial transactions, travel, reimbursements, equipment, and professional registrations.
• Supervise and provide guidance to student assistants and temporary staff, as assigned.

Job description

The University at Buffalo seeks an experienced Confidential Executive Assistant to support the Chief Campus Counsel. This role requires discretion, superior organization, and polished communication to manage high-level legal and administrative activities.

You will handle complex calendars, meetings with university leaders and external partners, prepare briefing materials, oversee office operations, and assist with legal matters including subpoenas, records requests, and file maintenance.