Academic Administrative Assistant: Building & Dept Support

Knox College; Galesburg (IL); On-site; USD 23,000 - 28,000; Full time

Benefits offered by this job

Health Insurance

Vision

FSA/HSa/ Dependent Care

Employer-Paid Basic Life & LTD

Voluntary Life

Retirement Plan

Paid Time Off

Employee Assistance Program

Job summary

Knox College invites applications for an Administrative Assistant to support academic departments in the social sciences and humanities. The role is a 40-hour per week, 10-month position based in Galesburg, IL, reporting to the Provost and Dean.

Duties include coordinating meetings, managing supplies, travel reimbursements, and assisting with campus events. Candidates should have a high school diploma (college degree preferred) and clerical experience.

Qualifications

• Formal Education: A minimum of high school degree (college degree preferred).
• Clerical experience and ability to learn software and business machines.
• Strong interpersonal and communication skills for a welcoming environment.
• Ability to work with diverse individuals and manage multiple projects.

Responsibilities

• Organize meetings, workshops, conferences and educational programs with catering and facilities support.
• Maintain office supplies, name badges and business cards for departments.
• Process purchasing and travel expense reimbursements for departments.
• Coordinate campus visitor arrangements including lodging and meals.
• Support faculty searches and manage Interfolio files.
• Monitor and order supplies, troubleshoot copiers and assist with PDFs and Xerox.
• Sort and deliver mail; oversee building spaces and safety communications.
• Provide information on campus policies and office workflows.
• Assist with other duties to support the academic program.
• Most administrative assistants do not supervise staff, but may supervise student workers.

Skills

Interpersonal skills

Multitasking ability

Event planning

Communication skills

Education

High school diploma

College degree preferred

Tools

Google Suite

MS Office

Adobe Acrobat Pro

InDesign

Canva

Job description

Knox College invites applications for an Administrative Assistant to support academic departments in the social sciences and humanities. The role is a 40-hour per week, 10-month position based in Galesburg, IL, reporting to the Provost and Dean.

Duties include coordinating meetings, managing supplies, travel reimbursements, and assisting with campus events. Candidates should have a high school diploma (college degree preferred) and clerical experience.