Academic Affairs Support Specialist

ADP, Inc.; Galesburg (IL); On-site; USD 23,000 - 28,000; Full time

Job summary

Knox College invites applications for an Administrative Assistant to support academic departments in the social sciences and humanities. This 40-hour per week, 10-month position reports to the Provost and Dean of the College and works across several buildings to coordinate meetings, travel, and supplies.

Responsibilities include managing communications, arranging events, processing reimbursements, and providing information on campus policies and procedures.

Qualifications

• Formal education: high school degree; college degree preferred.
• Experience handling clerical tasks and event planning is desirable.
• Strong written and verbal communication; ability to work with diverse groups.

Responsibilities

• Provide administrative support for academic departments in multiple buildings.
• Manage meetings, workshops, and events with catering and facilities coordination.
• Handle purchasing, travel reimbursements, mail, and office supplies.
• Assist with campus visitors, travel arrangements, and faculty support.

Skills

Google Suite

MS Office

Interpersonal skills

Clerical experience

Event planning

Education

High school diploma

College degree preferred

Tools

Adobe Acrobat Pro

InDesign

Canva

Job description

Knox College invites applications for an Administrative Assistant to support academic departments in the social sciences and humanities. This 40-hour per week, 10-month position reports to the Provost and Dean of the College and works across several buildings to coordinate meetings, travel, and supplies.

Responsibilities include managing communications, arranging events, processing reimbursements, and providing information on campus policies and procedures.