Senior Executive Assistant & Operations Lead

Medica Services Company LLC; Omaha (NE); On-site; USD 51,000 - 87,000; Full time

Benefits offered by this job

Health insurance

401K

Paid time off

Holidays

Job summary

Medica is seeking a Senior Executive Assistant to provide advanced administrative and operational support to one or more senior leaders, including calendar management, travel coordination, and meeting planning. The role operates with autonomy to synthesize information for tracking key projects and strategic initiatives, while handling confidential material with discretion.

Based in Omaha, this on-site role requires coordinating with executives and teams, optimizing administrative workflows, and

Qualifications

• High School Diploma or equivalent.
• 8+ years of administrative work experience.
• Experience coordinating and managing complex calendars.
• Experience coordinating logistics for meetings, including agendas, materials, and technology requirements.
• Proficiency preparing and refining presentations, reports, and briefing materials.
• Experience arranging travel itineraries using Concur.

Responsibilities

• Lead Administrative Operations for executives and teams.
• Manage executive calendars and meeting logistics.
• Draft and review communications on behalf of leaders.
• Coordinate travel, events, and offsite activities.
• Streamline administrative processes and track important priorities.
• Provide backup support to other administrative staff as needed.

Skills

Calendar management

Meeting logistics

Presentation preparation

Travel coordination

Expense reporting

MS Office proficiency

Docusign proficiency

Confidential information handling

Education

High School Diploma or equivalent

8+ years of administrative experience

Tools

Concur

MS Office Suite

Job description

Medica is seeking a Senior Executive Assistant to provide advanced administrative and operational support to one or more senior leaders, including calendar management, travel coordination, and meeting planning. The role operates with autonomy to synthesize information for tracking key projects and strategic initiatives, while handling confidential material with discretion.

Based in Omaha, this on-site role requires coordinating with executives and teams, optimizing administrative workflows, and