Executive Assistant 5 at Swoon Staffing (A Fortune 1000 Client of Ours) Aurora, CO

Downtown Boulder Partnership; Aurora (CO); On-site; USD 44,083 - 48,216; Full time

Job summary

Caterpillar's Mountain West District seeks an Executive Assistant to support a Distribution Director and regional leadership across multiple U.S. locations. This highly visible role involves managing calendars, complex travel, and ensuring efficient district operations.

The ideal candidate brings 10+ years of executive support experience (7+ with a bachelor’s), strong MS Office and Excel skills, plus financial acumen and discretion. The position is onsite in Aurora, CO.

Qualifications

• 10+ years supporting executive leadership; 7+ years acceptable with Bachelor’s degree.
• Proficient in Microsoft Office; advanced Excel and financial acumen.
• Strong written and verbal communication; highly organized.
• Flexible schedule with occasional off-hour needs.

Responsibilities

• Manage executive calendars, coordinate meetings, and handle complex travel arrangements.
• Support Aurora district office operations, ensuring seamless day‑to‑day efficiency.
• Prepare, review, and approve invoices, financial reports, and internal communications.
• Maintain district budgets and provide recommendations for expense management.
• Draft agendas, coordinate logistics, and manage materials for executive meetings and reports.
• Partner with internal teams to ensure information flow and project alignment.

Skills

Executive support experience

Microsoft Office

Excel proficiency

Financial acumen

Adobe Acrobat

Power BI

Written communication

Organization

Discretion

Independent work

Flexibility

Education

Bachelor's degree preferred with 7+ years experience

Tools

Microsoft Office

Excel

Power BI

Adobe Acrobat

Job description

Job Description

Title: Administrative/Executive Assistant 5

Company: Fortune 100 Global Leader in Manufacturing of Construction Equipment

Rate: $32/hr (W2 + Benefits) or $35/hr C2C

Location: 12250 E Illiff Ave, Aurora Colorado 80014 – 100% Onsite

Summary

Join a world‑class organization as an Executive Assistant supporting a senior Distribution Director and regional leadership team. This highly visible role within Caterpillar’s Mountain West District offers the opportunity to work closely with executives and dealer leaders across multiple U.S. locations.

What you will do

• Manage executive calendars, coordinate meetings, and handle complex travel arrangements.
• Support Aurora district office operations, ensuring seamless day‑to‑day efficiency.
• Prepare, review, and approve invoices, financial reports, and internal communications.
• Maintain district budgets and provide recommendations for expense management.
• Draft agendas, coordinate logistics, and manage materials for executive meetings and reports.
• Partner with internal teams to ensure information flow and project alignment.

Role & Responsibilities

• Lead the administrative and operational support for the Distribution Director and district office.
• Balance multiple priorities with precision and confidentiality.
• Prepare monthly dealer and executive reports, including financial tracking and expense reconciliations.
• Communicate across various departments and dealer networks with professionalism and discretion.
• Serve as the go‑to contact for scheduling, travel, and executive coordination.

Skills & Qualifications (Required)

• 10+ years of experience supporting executive‑level leadership (7+ years acceptable with Bachelor’s degree).
• Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Outlook) – reputable assessments required.
• Advanced Excel proficiency and financial acumen.
• Adobe Acrobat and Power BI experience.
• Strong written and verbal communication skills.
• Highly organized, self‑driven, and able to work independently.
• Flexible schedule with occasional off‑hour needs.

Soft Skills

• Exceptional attention to detail and time management.
• Ability to maintain confidentiality.
• Strong interpersonal skills and professional demeanor.

Why You’ll Love Working Here

This role offers exposure to high‑level operations across Caterpillar and its dealer network — an opportunity to learn from senior leaders and see firsthand how Caterpillar drives impact worldwide. You’ll play an essential role in keeping the business running smoothly while building meaningful relationships in a collaborative, respected global organization.

Company Description

Working with brand new state‑of‑the‑art security technologies and methodologies, remote work full time, great benefits, 401K.