Senior Executive Assistant to Director

Apex Systems; Seattle, Northern (WA, KY); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

ESPP

401K matching

Health Savings Account

EAP

Discount programs

Job summary

Everforth Apex is seeking an experienced Executive Assistant to support a Director in Seattle. This onsite role requires exceptional organizational skills, judgement, and the ability to manage competing priorities in a fast-paced environment.

You will partner with leadership to drive operational excellence and keep executives focused on strategic priorities. Responsibilities include complex calendar management, meeting prep, travel arrangements, event support, and budget-related tasks.

Qualifications

• High school diploma required; at least two years of college.
• 5–7 years experience supporting senior management (VPs/CEOs) required.

Responsibilities

• Perform calendar management and schedule appointments.
• Manage multiple tasks and action items for Director and leadership team.
• Provide administrative and logistical support for events.
• Prepare invoices and expense reports; monitor budget if needed.
• Arrange domestic and international travel.
• Monitor meetings, priorities, and communications for leadership.
• Draft memos, transcribe notes, and create presentations.
• Assist with annual budget development if needed.

Skills

Calendar management

MS Office

Outlook

Communication

Discretion

Professionalism

Education

High school diploma

College coursework (2 years)

Bachelor's degree (preferred)

Tools

Microsoft Office

Outlook

Job description

Everforth Apex is seeking an experienced Executive Assistant to support a Director in Seattle. This onsite role requires exceptional organizational skills, judgement, and the ability to manage competing priorities in a fast-paced environment.

You will partner with leadership to drive operational excellence and keep executives focused on strategic priorities. Responsibilities include complex calendar management, meeting prep, travel arrangements, event support, and budget-related tasks.