Executive Assistant

Apex Systems; Seattle, Northern (WA, KY); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

ESPP

401K matching

Health Savings Account

EAP

Discount programs

Job summary

Everforth Apex is seeking an experienced Executive Assistant to support a Director in Seattle. This onsite role requires exceptional organizational skills, judgement, and the ability to manage competing priorities in a fast-paced environment.

You will partner with leadership to drive operational excellence and keep executives focused on strategic priorities. Responsibilities include complex calendar management, meeting prep, travel arrangements, event support, and budget-related tasks.

Qualifications

• High school diploma required; at least two years of college.
• 5–7 years experience supporting senior management (VPs/CEOs) required.

Responsibilities

• Perform calendar management and schedule appointments.
• Manage multiple tasks and action items for Director and leadership team.
• Provide administrative and logistical support for events.
• Prepare invoices and expense reports; monitor budget if needed.
• Arrange domestic and international travel.
• Monitor meetings, priorities, and communications for leadership.
• Draft memos, transcribe notes, and create presentations.
• Assist with annual budget development if needed.

Skills

Calendar management

MS Office

Outlook

Communication

Discretion

Professionalism

Education

High school diploma

College coursework (2 years)

Bachelor's degree (preferred)

Tools

Microsoft Office

Outlook

Job description

Executive Assistant

Location: Seattle, Washington (Onsite)

Role Overview

We are seeking a highly motivated and customer-obsessed Executive Assistant to support a Director. This is a highly visible position requiring strong organizational skills, sound judgment, and the ability to manage competing priorities in a fast-paced environment. The successful candidate will serve as a trusted partner, helping to drive operational excellence and enabling leadership to remain focused on strategic priorities.

Key Responsibilities

• Perform a variety of administrative functions, including complex calendar management and scheduling appointments.
• Manage multiple tasks and action items, including documentation, follow-up, and meeting preparation for the Director and leadership team.
• Provide administrative and logistical support for events.
• Handle multiple projects, and prepare and monitor invoices and expense reports.
• Manage domestic and international travel arrangements.
• Monitor and track the leader's and team's meetings, priorities, and communications, acting as a proxy when necessary.
• Compose memos, transcribe notes, and research and create presentations.
• May assist with compiling and developing the annual budget.

Required Qualifications

• Education: A high school diploma is required. At least two years of college is required.
• Experience: A minimum of 5-7 years of experience supporting senior management (VPs, Senior VPs, or CEOs) in the field or in a related area is required.

Skills

• Exceptional attention to detail and the ability to complete a high volume of tasks and projects with little to no guidance.
• Strong working knowledge of Microsoft Office and Outlook tools.
• High levels of integrity and discretion in handling confidential information.
• A high degree of professionalism in dealing with senior professionals.
• Exceptional verbal and written communication skills.

Preferred Qualifications

• A bachelor's degree is preferred.
• Experience in program management and event coordination.
• Experience within a technology-focused or fast-paced environment.

Everforth Apex Benefits Overview

• Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection.
• We offer a comprehensive benefits package.
• We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure.
• Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan).
• SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions.
• A corporate discount savings program and other discounts.
• In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA.
• Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources.
• A certified Career Coach.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [e-mail] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

You can access our privacy policy at https://www.apexsystems.com/privacy-policy.

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.