Senior Executive Assistant to Director

The J. Paul Getty Trust; Los Angeles (CA); Hybrid; USD 72,000 - 96,000; Full time

Benefits offered by this job

Medical, Dental and Vision insurance

403(b) Employee Investment retirement/

Getty contribution to 401(a) plan

Educational Assistance and development

Paid Vacation, Sick and Personal Days

12 Paid Holidays

Off-Fridays (bi-weekly)

On-Site Fitness Center

Community service opportunities

Job summary

The Getty Conservation Institute in Los Angeles seeks a highly organized Executive Assistant to support the John E. and Louise Bryson Director.

This role oversees day-to-day operations for the director's office and provides high-level administrative and operational support to advance the Institute's mission. Based in the Getty Center office, the position begins full-time with potential telework after training.

Qualifications

• Bachelor's degree and minimum 7 years of related executive support experience.
• Ability to thrive in a fast-paced environment with discretion and sound judgment.
• Proven track record coordinating complex calendars, travel, and communications.

Responsibilities

• Proactively manage the director's attention by prioritizing and clarifying needs.
• Oversee a complex executive calendar with competing requests and priorities.
• Track inquiries via email, phone, and mail; maintain contact databases.
• Coordinate national and international travel, briefing materials, and expense reports.
• Maintain director's office records per institutional policies and preserve records.
• Organize internal and external events, including venue, catering, and A/V.
• Develop agendas, notes, minutes, and communications for the director.
• Gather and synthesize information for briefing materials as requested.
• Process contracts, track the director's office budget, and procure supplies.
• Represent the director's office with professionalism and discretion.
• Safeguard relationships with peers, senior leaders, trustees, donors, and partners.

Skills

Executive support

Discretion

Calendar management

Communication

Prioritization

Education

Bachelor's degree

Tools

Microsoft Office

SharePoint

OneDrive

Raiser's Edge

Photo editing software

Job description

The Getty Conservation Institute in Los Angeles seeks a highly organized Executive Assistant to support the John E. and Louise Bryson Director.

This role oversees day-to-day operations for the director's office and provides high-level administrative and operational support to advance the Institute's mission. Based in the Getty Center office, the position begins full-time with potential telework after training.