Executive Assistant to the Executive Director — Hybrid LA

Griffith Observatory Foundation; Los Angeles (CA); Hybrid; USD 58,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid vacation

Holidays

Sick time

Complimentary parking

Job summary

Griffith Observatory Foundation in Los Angeles, CA is seeking an Executive Assistant to provide high-level administrative support to the Executive Director and serve as a key liaison to the Board of Directors. The role requires handling confidential matters and coordinating cross‑department communications.

This full-time, hybrid position offers a $28–30/hour wage, 401(k), health benefits, paid holidays, vacation and parking at Griffith Observatory.

Qualifications

• Bachelor’s Degree or combination of relevant education and work experience.
• Three (3) years of executive assistant experience supporting C-suite executives.
• Strong organizational and time-management skills with attention to detail.
• Excellent verbal and written communication, professional demeanor.

Responsibilities

• Manages calendars and prepares the Executive Director for meetings.
• Drafts correspondence and materials for the Executive Director.
• Supports meetings (in-person and virtual) with materials, minutes, and action tracking.
• Tracks expenses, processes reimbursements, and manages approvals.
• Prepares visual presentations for Board and Committee meetings.

Skills

Executive support

Calendar management

Communication

Organizational

Education

Bachelor’s Degree

Tools

Google Suite

Microsoft Office

Adobe Acrobat

Job description

Griffith Observatory Foundation in Los Angeles, CA is seeking an Executive Assistant to provide high-level administrative support to the Executive Director and serve as a key liaison to the Board of Directors. The role requires handling confidential matters and coordinating cross‑department communications.

This full-time, hybrid position offers a $28–30/hour wage, 401(k), health benefits, paid holidays, vacation and parking at Griffith Observatory.