Executive Assistant

The J. Paul Getty Trust; Los Angeles (CA); Hybrid; USD 72,000 - 96,000; Full time

Benefits offered by this job

Medical, Dental and Vision insurance

403(b) Employee Investment retirement/

Getty contribution to 401(a) plan

Educational Assistance and development

Paid Vacation, Sick and Personal Days

12 Paid Holidays

Off-Fridays (bi-weekly)

On-Site Fitness Center

Community service opportunities

Job summary

The Getty Conservation Institute in Los Angeles seeks a highly organized Executive Assistant to support the John E. and Louise Bryson Director.

This role oversees day-to-day operations for the director's office and provides high-level administrative and operational support to advance the Institute's mission. Based in the Getty Center office, the position begins full-time with potential telework after training.

Qualifications

• Bachelor's degree and minimum 7 years of related executive support experience.
• Ability to thrive in a fast-paced environment with discretion and sound judgment.
• Proven track record coordinating complex calendars, travel, and communications.

Responsibilities

• Proactively manage the director's attention by prioritizing and clarifying needs.
• Oversee a complex executive calendar with competing requests and priorities.
• Track inquiries via email, phone, and mail; maintain contact databases.
• Coordinate national and international travel, briefing materials, and expense reports.
• Maintain director's office records per institutional policies and preserve records.
• Organize internal and external events, including venue, catering, and A/V.
• Develop agendas, notes, minutes, and communications for the director.
• Gather and synthesize information for briefing materials as requested.
• Process contracts, track the director's office budget, and procure supplies.
• Represent the director's office with professionalism and discretion.
• Safeguard relationships with peers, senior leaders, trustees, donors, and partners.

Skills

Executive support

Discretion

Calendar management

Communication

Prioritization

Education

Bachelor's degree

Tools

Microsoft Office

SharePoint

OneDrive

Raiser's Edge

Photo editing software

Job description

Executive Assistant

• Job Family: Administrative and Support Staff
• Type: Regular Full-Time
• Position Status: Getty Center
• Workplace Type: Hybrid/Partially Remote
• Salaried/Hourly: Salaried
• Hiring Pay Scale: $72,381 - $95,895 Annually
• Salary: Commensurate with experience and internal equity
• Program/Department: Conservation Institute - 0601-Office of the Director
• Requisition Number: 2026-4855

Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

Job Summary

We are seeking a highly organized and proactive professional to serve as Executive Assistant to the John E. and Louise Bryson Director of the Getty Conservation Institute. This position oversees day-to-day operations for the director's office and provides high-level administrative and operational support. The Executive Assistant is key in managing priorities and communications, coordinating activities, and ensuring the efficient functioning of the office in support of the Director's priorities and the Institute's mission.

About Us

The Getty Conservation Institute is dedicated to finding ways to improve conservation of the world's cultural heritage-its art objects, museum collections, historic buildings, and archaeological sites and our work often takes place at heritage sites across the globe including locations in South America, Asia, and the Middle East, where we work in partnership with heritage professionals from the region. Our staff have expertise in architecture, archaeology, conservation, engineering, chemistry, materials science, physics, information science, operations management, administration, and communications.

This job will be based in our office at the Getty Center in Los Angeles. It will begin in the office full-time and the opportunity to request a telework schedule may be available after an initial period of training and orientation and will be discussed and approved by your supervisor. Typically, staff with approved telework schedules at the Getty Conservation Institute are in the office more than half of the time.

Major Job Responsibilities

• Proactively manage the director's attention and focus by anticipating needs, clarifying priorities, and ensuring that the director's time is directed to the most important issues.
• Manage a complex executive calendar, involving competing requests and multiple scheduling priorities.
• Track inquiries received by the director via email, phone, and mail to ensure timely responses; and maintain director's database of colleagues' contact information.
• Coordinate all aspects of the director's national and international business travel arrangements, which also includes preparation of briefing materials and background information for meetings and trips, and timely completion of expense reports in compliance with Getty policies.
• Maintain the director's office records in accordance with institutional records management policies. This work regularly involves records of enduring value that document the organization's history and requires preservation of such materials and Getty intellectual property.
• Organize internal and external events of various sizes, which may include venue, catering, technology, and audio-visual arrangements.
• Develop agendas, notes, minutes, and other communications on behalf of the director, including drafting and proofreading correspondence, reports, publications, and presentations, including light editing of images.
• Gather, evaluate, and synthesize information from multiple sources to develop written briefing materials for the director, as requested.
• Process contracts and payments, prepare and track the director's office budget, procure supplies, implement special projects requested by the director, and perform other duties as assigned.
• Represent the Getty Conservation Institute and the director's office with professionalism, discretion, and sound judgment in interactions inside and outside Getty.
• Serve as a trusted ambassador who is capable of safeguarding and strengthening key relationships with peers, senior leaders, trustees, donors, and partners.

In all aspects of your responsibilities, you will work under the general direction of the director while exercising independence and sound judgment on the director's behalf to address complex, sensitive, or ambiguous issues and make decisions in a fast-paced environment.

Qualifications

Bachelor's degree and a minimum of 7 years of related experience, including experience providing executive-level support

Knowledge, Skills and Abilities

• Ability to thrive and remain composed in a fast-paced work environment.
• Able to recognize when to act independently and when to consult the director.
• Excellent problem-solving, capable of resolving complex issues or identifying well-considered solutions for the director.
• Strategic prioritization and exemplary judgment. Able to understand the office's priorities and make sound decisions about where the director's attention is needed.
• Proactive in identifying the director's needs and external challenges before they become pressing.
• Excellent organizational skills and attention to detail.
• Effective communications skills, both written and verbal; ability to proofread.
• High level of discretion.
• Demonstrated success in planning, organizing and completing projects.
• Self-motivated, able to anticipate emerging tasks.
• Able to balance your own workload between shifting demands and routine office operations.
• Advanced computer skills; able to effectively use technology to access, manage, synthesize, and communicate information. Must be proficient in Microsoft Office applications (including Word, Excel, PowerPoint, SharePoint and OneDrive); familiarity with Blackbaud Raiser's Edge, and photo editing software is helpful.

Benefits and Perks

Here are just some examples that Getty offers/provides for full-time employees:

• Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
• 403(b) Employee Investment retirement plan - with up to 5% Getty Match
• Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
• Educational Assistance and professional development
• Paid Vacation, Sick and Personal Days
• 12 Paid Holidays
• Many positions have bi-weekly Off-Fridays
• On-Site Fitness Center at Getty Center
• Community service opportunities

To learn more about our comprehensive benefits and long list of perks, go to Getty HR.

The deadline for applications is November 1, 2026