Senior Executive Assistant: Meetings, Travel & Exec Support

State-of-Missour; Jefferson City (MO); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Defined pension plan

Leave and holiday time

Health insurance

Job summary

MoDOT is seeking a Senior Executive Assistant to provide high-level administrative support to members of the director's office, chief counsel, or secretary to the commission. The role involves secretarial duties, meeting preparation, and minute-taking in a fast-paced environment.

The position requires a High School Diploma and at least six years of progressively responsible office experience, with strong calendar management and travel coordination skills.

Qualifications

• High School Diploma or GED/HiSET is required.
• Six years of experience in progressively responsible office or executive assistant roles.

Responsibilities

• Maintains an appointment calendar and schedules meetings, reserves rooms, and coordinates logistics.
• Answers calls, greets visitors, and routes inquiries to the appropriate department.
• Reads memos and prepares responses to routine inquiries.
• Makes travel and lodging arrangements and processes expense reports.
• Attends meetings to record minutes and distributes them.
• Types and formats complex forms and documents, proofreading for accuracy.

Skills

Calendar management

Meeting coordination

Travel planning

Minute taking

Communication

Education

High School Diploma or GED/HiSET

Tools

Dictation equipment

Microsoft Office

Job description

MoDOT is seeking a Senior Executive Assistant to provide high-level administrative support to members of the director's office, chief counsel, or secretary to the commission. The role involves secretarial duties, meeting preparation, and minute-taking in a fast-paced environment.

The position requires a High School Diploma and at least six years of progressively responsible office experience, with strong calendar management and travel coordination skills.