Senior Executive Assistant to COO & CLO | NYC In-Office

Ascendo Resources; New York (NY); On-site; USD 95,000 - 130,000; Full time

Job summary

Ascendo Resources is partnering with a diversified investment organization to hire an Executive Assistant to support the COO and Chief Legal Officer in New York City.

This role is a true extension of a senior executive, spanning operations, legal, governance and strategic matters. The ideal candidate is polished, proactive and discreet, with the ability to anticipate needs and manage confidential information while coordinating calendars, travel, and cross-functional communications.

Qualifications

• 5+ years of Executive Assistant experience, ideally supporting a COO/CLO or other C-suite executive.
• Excellent calendar management and organizational capabilities.
• Demonstrated ability to anticipate executive needs and exercise tact and discretion.
• Outstanding written and verbal communication skills.
• Ability to manage multiple priorities with high professionalism and confidentiality.
• Comfortable interacting with senior executives, board members, and external partners.

Responsibilities

• Provide comprehensive executive support to the COO & Chief Legal Officer, including management of a complex and frequently changing calendar.
• Coordinate internal and external meetings, executive engagements, conference calls and events.
• Anticipate scheduling conflicts and executive needs, proactively resolving issues.
• Manage domestic and international travel with detailed itineraries and changes.
• Serve as a key point of contact between executives, board members, outside counsel, partners and other stakeholders.
• Prepare and organize presentations, correspondence and briefing materials.
• Track priorities and follow-ups to ensure execution on schedule.
• Handle highly confidential, privileged information with discretion.
• Coordinate across departments to facilitate communication on key initiatives.
• Manage expense reporting and other administrative duties.
• Support special projects and adapt to evolving priorities.

Skills

Executive calendar management

Proactive/anticipatory work

Discretion and judgment

Written and verbal communication

Multi-priority handling

Stakeholder management

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Ascendo Resources is partnering with a diversified investment organization to hire an Executive Assistant to support the COO and Chief Legal Officer in New York City.

This role is a true extension of a senior executive, spanning operations, legal, governance and strategic matters. The ideal candidate is polished, proactive and discreet, with the ability to anticipate needs and manage confidential information while coordinating calendars, travel, and cross-functional communications.