Senior Executive Assistant to City Manager

City Of Henderson, KY; Henderson (KY); On-site; USD 45,000 - 62,000; Full time

Job summary

City of Henderson, Kentucky seeks an Executive Assistant to provide administrative and secretarial support to the Office of the City Manager. The role includes handling calendars, meeting materials, and confidential correspondence with discretion.

Responsibilities include preparing agenda packets, distributing materials to the Board and City leadership, and managing travel arrangements. Strong MS Office skills and a high school diploma are required; an Associate’s degree is preferred.

Qualifications

• High school diploma required.
• Associate’s degree preferred in secretarial science, business practices, or closely related field.
• Six years progressively responsible experience that includes executive secretarial work.
• Proficiency in Microsoft Office products including Word, Excel, PowerPoint, and Desktop Publishing.
• Typing / keyboarding speed of 40 w.p.m. required.

Responsibilities

• Provide administrative and secretarial support to the Office of the City Manager.
• Prepare agenda packets and distribute materials to the Board of Commissioners, City Manager, and department heads.
• Schedule meetings and manage calendar; arrange travel itineraries and out-of-town meetings.
• Prepare and audit payroll, budget forms, and related department reports.
• Act as Notary Public; designated Acting City Clerk when City Clerk is unavailable.

Skills

Executive secretarial experience

Microsoft Office

Typing 40 wpm

Communication skills

Education

Associate’s degree preferred

High school diploma required

Tools

Desktop Publishing

Microsoft Office Suite

Job description

City of Henderson, Kentucky seeks an Executive Assistant to provide administrative and secretarial support to the Office of the City Manager. The role includes handling calendars, meeting materials, and confidential correspondence with discretion.

Responsibilities include preparing agenda packets, distributing materials to the Board and City leadership, and managing travel arrangements. Strong MS Office skills and a high school diploma are required; an Associate’s degree is preferred.