Senior Executive Assistant to Chief Legal Officer

Lensa; Chicago (IL); On-site; USD 90,000 - 115,000; Full time

Job summary

A leading company is seeking a Senior Executive Assistant to support the Chief Legal Officer. This full-time role involves extensive administrative duties, including managing calendars, travel, and confidential projects, serving a critical function in a fast-paced environment. The position is split between Northbrook and Chicago offices and requires a professional with substantial experience and strong organizational skills.

Benefits

Annual bonus compensation

Health benefits including medical, dental, and vision

401K retirement savings plan

Paid time off including vacation and sick time

Qualifications

• Ten years experience as an Executive Assistant required.
• Experience in a public company preferred, especially within legal functions.

Responsibilities

• Provides complex administrative and staff support services.
• Coordinates high-level meetings and travel arrangements.
• Prepares legal documents and manages office records.

Skills

Communication

Problem Solving

Time Management

Education

Higher Secondary Education

Job description

Senior Executive Assistant to Chief Legal Officer

Senior Executive Assistant to Chief Legal Officer

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Lensa is a U.S. career site that helps job seekers discover job opportunities. We are not a staffing firm or agency. We promote jobs on behalf of our clients, which include employers, recruitment agencies, and marketing partners.

This role is full-time 5 days a week on-site, based at our Northbrook (60%) and Chicago (40%), IL offices.

The Senior Executive Assistant is a dedicated support for the Chief Legal Officer and provides administrative support functions and a wide variety of administrative duties including coordinating calendars, travel, will prepare complex reporting and performing special tasks as needed. Resolves complicated and sensitive questions and problems.

• Provides a wide variety of complex administrative and staff support services, preparing legal documents, handling correspondence, and maintaining confidential information.
• Relieves the organizational unit of administrative work and project details where appropriate, including preparing varied to complex reports, typing documents, filing, answering questions regarding the organizational unit procedures and processes, screening phone calls as appropriate, etc.
• Assists with high-level complex strategic confidential projects, which may include creating supporting documentation such as graphs and charts.
• Assists in the preparation and control of a variety of office records, statistics and reports regarding operations, personnel, etc.
• Schedules, coordinates and maintains calendar and international travel itineraries.
• Makes meeting and travel arrangements for leadership.
• Organize and facilitates internal meetings, such as global virtual Townhalls, global virtual knowledge sharing session and communication around corporate initiatives.
• Create and distribute update reports to function, manages and maintains SharePoint site
• Maintain onboarding & offboarding of all function employees
• Coordinate and organize Employee Engagement activities
• Support office space
• Serves as administrative liaison within or outside the company regarding administrative issues related to the organizational unit assigned.
• Assists in the budgetary process for the organizational unit.
• Higher Secondary Education plus generally ten or more years of experience as (Senior) Executive Assistant.
• Public company experience required, preferably within the legal function.
• Ability to interact and communicate with Senior Leadership, influence prioritization of schedules.
• Demonstrated ability to handle multiple tasks within the assigned area.
• Demonstrated ability to make sound decisions based on information presented or researched.
• Detailed knowledge of the organizational area assigned.
• Flexible to work at our Northbrook or Chicago, IL office (will have workstation in both locations)
  
  

Total Rewards: We understand compensation is an important factor as you consider the next step in your career. The estimated salary range for this position is $90,000 to $ 115,000 and is based on multiple factors, including job-related knowledge/skills, experience, geographical location, as well as other factors. This position is eligible for annual bonus compensation with a target payout of 10% of the base salary. This position also provides health benefits such as medical, dental and vision; wellness benefits such as mental and financial health; and retirement savings (401K) commensurate with the standard rewards offered in each individual location or country. We also provide full-time employees with paid time off including vacation (15 days), holiday including floating holidays (12 days) and sick time off (72 hours).

• Site
  
  

A global leader in applied safety science, UL Solutions (NYSE: ULS) transforms safety, security and sustainability challenges into opportunities for customers in more than 110 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers’ product innovation and business growth. The UL Mark serves as a recognized symbol of trust in our customers’ products and reflects an unwavering commitment to advancing our safety mission. We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future. Our science is your advantage.

UL LLC Has Been And Will Continue To Be An Equal Opportunity Employer. To Assure Full Implementation Of This Equal Employment Policy, We Will Take Steps To Assure That

Persons are recruited, hired, assigned and promoted without regard to race, color, age, sex or gender, sexual orientation, gender identity, gender expression, transgender status, religion, creed, national origin, ethnicity, citizenship, ancestry, disability, genetic information, military or veteran status, pregnancy, marital or familial status, or any other protected category under applicable law.

If you have questions about this posting, please contact [e-mail]

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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