Executive Assistant- Chicago, IL

Lensa; Chicago (IL); Remote; USD 100,000 - 130,000; Full time

Job summary

A leading career site seeks an Executive Assistant for two executives in Chicago. The ideal candidate must have exceptional organizational skills and the ability to manage dynamic schedules in a fast-paced environment. This role involves comprehensive administrative support, including travel coordination and handling confidential information, ideal for someone proactive and detail-oriented.

Qualifications

• Proven experience as an Executive Assistant or similar role supporting senior-level executives.
• Experience with heavy calendar management and travel coordination.

Responsibilities

• Provide comprehensive administrative support to two executives.
• Manage shifting calendars and coordinate travel logistics.
• Handle confidential information with discretion.

Skills

Organizational skills

Time management

Multitasking

Attention to detail

Proactive mindset

Education

Experience as an Executive Assistant or similar role

Job description

3 days ago Be among the first 25 applicants

Lensa is the leading career site for job seekers at every stage of their career. Our client, The Calendar Group, is seeking professionals in Chicago, IL. Apply via Lensa today!

Our client is seeking a highly skilled and proactive Executive Assistant to support two executives based in Chicago. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional organizational and multitasking abilities. This individual will be responsible for managing complex calendars, and coordinating extensive travel itineraries.

Responsibilities

• Provide comprehensive administrative support to two executives, ensuring smooth day-to-day operations.
• Manage heavy and frequently shifting calendars, scheduling meetings, appointments, and travel arrangements with a sense of urgency.
• Coordinate travel logistics, including flight bookings, hotel reservations, ground transportation, and managing detailed itineraries.
• Anticipate the needs of the executives, ensuring all preparations are made in advance.
• Implement and refine internal processes and workflows to increase efficiency.
• Handle confidential information with discretion and professionalism.
• Prioritize tasks effectively, adjusting to dynamic and shifting priorities.
• Assist with various projects, reports, and correspondence as needed.
  
  

Requirements

• Proven experience as an Executive Assistant, or similar role supporting senior-level executives.
• Exceptional time management and organizational skills, with the ability to handle multiple tasks simultaneously.
• Experience with heavy calendar management, travel coordination, and managing extensive itineraries.
• Strong attention to detail and the ability to maintain accuracy in a fast-paced environment.
• Ability to pivot quickly and effectively when priorities change.
• Demonstrated success in building or evolving a role and adapting to a leader's unique style.
• A proactive and resourceful mindset, able to anticipate needs and solve problems independently.
• Long-term mindset; looking to grow with the role and organization.
  
  

Salary: $100,000 - $130,000 per year

Schedule: Monday through Friday, remote with travel twice a quarter.

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Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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