Sr. Executive Assistant

OpenGov Inc.; Chicago (IL); On-site; USD 100,000 - 125,000; Full time

Job summary

Join a leading company in AI-enabled software as a Senior Executive Assistant. This pivotal role supports three Senior Vice Presidents, requiring strong organizational skills and the ability to thrive in a fast-paced environment. The successful candidate will manage complex calendars, coordinate travel, and contribute to the internal rhythm of the team, all while exercising discretion and professionalism.

Benefits

Comprehensive healthcare options

Flexible vacation policy and paid holidays

401(k) with company match

Paid parental leave

Professional development opportunities

Qualifications

• 5+ years of experience supporting senior-level executives required.
• Proven success in managing high-volume scheduling and travel.
• Ability to handle confidential matters with professionalism.

Responsibilities

• Manage and optimize complex calendars across time zones.
• Coordinate domestic and international travel arrangements.
• Draft and edit professional correspondence and documentation.

Skills

Organizational skills

Communication skills

Discretion

Problem-solving

Time management

Education

Bachelor's degree or equivalent experience

Tools

Google Workspace

Slack

Zoom

Job description

Join to apply for the Sr. Executive Assistant role at OpenGov Inc.

Join to apply for the Sr. Executive Assistant role at OpenGov Inc.

OpenGov is the leader in AI-enabled software for cities, counties, state agencies, and special districts. With a mission to power more effective and accountable government, OpenGov serves 2,000 communities across the United States. OpenGov is built exclusively for the unique asset management, permitting and licensing, procurement and contract management, tax and revenue, budgeting and planning, and financial management needs of the public sector. The OpenGov platform empowers organizations to operate more efficiently, adapt to change, and strengthen public trust.

Learn more or request a demo at opengov.com

Job Summary

We are seeking a highly organized and proactive Senior Executive Assistant to support three Senior Vice Presidents within the Go-To-Market (GTM) organization. This role operates at the center of a dynamic commercial team, providing vital administrative, scheduling, and coordination support to drive clarity and efficiency.

You will fully own calendars, travel, and daily operations for your executives while building strong cross-functional relationships across OpenGov - with professionalism, confidentiality, and independent judgment. This role requires someone who thrives in a fast-paced environment, adapts quickly to shifting priorities, and communicates with clarity, confidence, and discretion, contributing to the overall rhythm and execution of GTM strategy.

This is an excellent opportunity to operate at the center of a high-impact commercial team and help shape the cadence, culture, and execution of GTM strategy.

Key Responsibilities

Executive Support:

• Manage and optimize complex calendars across time zones with minimal conflicts, applying sound judgment to prioritize meetings aligned with business needs.
• Coordinate detailed domestic and international travel, including itineraries, agendas, and logistical arrangements.
• Ensure executives are prepared for all meetings by tracking agendas, briefing materials, and follow-ups.
• Draft and edit professional correspondence, presentations, and internal documentation as needed.
• Track key deliverables and action items to ensure follow-through on top priorities.
  
  

Cross-Functional Coordination

• Partner closely with other executive assistants, Chiefs of Staff, and GTM leaders to manage alignment, meeting flow, and operational rhythms.
• Work closely with the Events Manager to support the planning and execution of GTM-led events and team offsites, handling executive logistics and communicating with stakeholders.
• Serve as a consistent and reliable point of contact for the GTM leaders and cross-functional stakeholders.
  
  

Administrative Excellence

• Process and track expense reports, purchase orders, approvals, and other administrative workflows in compliance and company policy.
• Handle highly sensitive information with absolute discretion and professionalism.
• Occasionally provide light personal assistant support for executives (e.g., scheduling personal appointments).
  
  

Work Hours & Overtime Expectations

This role requires a standard 40-hour workweek, with the flexibility to support occasional after-hours needs. During peak periods—such as quarterly business reviews, executive offsites, or leadership planning cycles—additional hours may be necessary.

• Average Overtime: 3–5 hours per week
• Peak Period Overtime: May increase to 10–15 hours in select weeks
  
  

Note: Overtime hours are not guaranteed and may vary based on business needs. Non-exempt employees will be compensated for all hours worked in accordance with applicable state and federal laws.

Qualifications

• Bachelor’s degree or equivalent experience required.
• 5+ years of experience supporting senior-level executives in a high-growth or fast-paced environment (SaaS or tech industry strongly preferred).
• Strong organizational and time management skills with a demonstrated ability to prioritize tasks independently.
• Proven success in managing high-volume scheduling, travel, and coordination across multiple stakeholders.
• Excellent written and verbal communication skills with a high degree of professionalism; able to represent executives with professionalism.
• Adaptable, level-headed, and able to handle confidential or time-sensitive matters with discretion.
• Proficiency in Google Workspace, Slack, Zoom, and other modern workplace tools.
  
  

Personal Attributes

• Operates with discretion, reliability, and integrity at all times.
• Proactive and resourceful; takes ownership and solves problems independently.
• Brings calm and clarity in a fast-paced environment with shifting priorities.
• Collaborative and curious; committed to team and organizational success.
• Flexible and dependable—willing to support occasional off-hours needs.
• Confident, professional, and always raising the bar for what great support looks like.
  
  

$100K - $125K

On target ranges above include base plus a portion of variable compensation that is earned based on company and individual performance.

The final compensation will be determined by a number of factors such as qualifications, expertise, and the candidate’s geographical location.

Why OpenGov?

A Mission That Matters.

At OpenGov, public service is personal. We are passionate about our mission to power more effective and accountable government. Government that operates efficiently, adapts to change, and strengthens public trust. Some people say this is boring. We think it’s the core of our democracy.

Opportunity to Innovate

The next great wave of innovation is unfolding with AI, and it will impact everything—from the way we work to the way governments interact with their residents. Join a trusted team with the passion, technology, and expertise to drive innovation and bring AI to local government. We’ve touched 2,000 communities so far, and we’re just getting started.

A Team of Passionate, Driven People

This isn’t your typical 9-to-5 job; we operate in a fast-paced, results-driven environment where impact matters more than simply clocking in and out. Our global team of 800+ employees is united in our commitment to challenge the status quo. OpenGov is headquartered in San Francisco and has offices in Atlanta, Boston, Buenos Aires, Chicago, Dubuque, Plano, and Pune.

A Place to Make Your Mark

We pride ourselves on our performance-based culture, where every employee is encouraged to jump in head-first and take action to help us improve. If you have a great idea, we want to hear it. Excellent performance is recognized and rewarded, and we love to promote from within.

Benefits That Work For You

Enjoy an award-winning workplace with the benefits to match, including:

• Comprehensive healthcare options for individuals and families.
• Flexible vacation policy and paid company holidays
• 401(k) with company match (USA only)
• Paid parental leave, wellness stipends, and HSA contributions
• Professional development and growth opportunities
• A collaborative office environment with weekly catered lunches

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Software Development

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