Executive Personal Assistant & Travel Coordinator

Jobtailor; Austin (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Jobtailor is seeking a high-trust, proactive Personal Assistant to support the CEO in Austin, TX. You will manage calendars, travel logistics, and a wide range of personal tasks, coordinating across family events and trips while maintaining discretion and confidentiality.

The role requires excellent communication, research and organizational skills, and availability for real-time coordination outside standard hours, including travel windows.

Qualifications

• Bachelor’s degree preferred, not required.
• Work or internship experience in a high-paced entrepreneurial environment.
• Client service industry experience ideally.
• Thoughtful and strategic judgment across varied personal situations.
• High trust and confidence.
• Effective and professional communication skills.
• Ability to handle complex, sensitive tasks requiring research and coordination.
• Availability for real-time communication outside core business hours, especially during travel windows.
• Ability to average approximately 40 hours per week, with hours varying based on business needs.

Responsibilities

• Complete personal and administrative tasks for the CEO, including proactive calendar and appointment management, medical and health management, and household and lifestyle management.
• Plan, coordinate, and ensure the CEO is prepared for personal travel and family events.
• Handle end-to-end planning of family travel for vacations and other events.
• Coordinate multi-track itineraries when schedules diverge.
• Provide active support during periods of travel change.
• Communicate directly and professionally with the CEO’s family and other important people in their life.
• Proactively raise opportunities and concerns to help the CEO balance work and personal life.
• Perform complex and sensitive ad hoc tasks and personal projects requiring research and coordination.
• Respond in real time and communicate outside core business hours, especially during travel windows.
• Report to the CEO’s EA and function as an extension of the CEO’s support team.

Skills

Client service experience

Communication skills

Research and coordination

High trust/integrity

Real-time communication

Education

Bachelor’s degree preferred

Job description

Jobtailor is seeking a high-trust, proactive Personal Assistant to support the CEO in Austin, TX. You will manage calendars, travel logistics, and a wide range of personal tasks, coordinating across family events and trips while maintaining discretion and confidentiality.

The role requires excellent communication, research and organizational skills, and availability for real-time coordination outside standard hours, including travel windows.