Senior Executive Assistant to CEO - In-Office NYC

Principium Psychiatry; New York (NY); On-site; USD 85,000 - 100,000; Full time

Job summary

Principium Psychiatry in New York, NY seeks an experienced Executive Assistant to support the CEO directly. This senior administrative seat acts as a trusted partner, anticipating needs, coordinating complex scheduling, and safeguarding confidential information within a fast-paced multi-site healthcare setting.

The role is fully in-office at East 42nd Street; requires 5+ years supporting executives, strong Microsoft 365 skills, and a proven ability to own initiatives.

Qualifications

• 5+ years supporting a senior executive (CEO, founder or managing partner).
• Experience in a structured, high-performance environment — corporate, finance, consulting, healthcare administration, or a comparable institution.
• Demonstrated judgment with confidential and sensitive information; handles financial, legal, and personnel matters.
• Excellent written communication — you will draft in the CEO's voice and correspond with peers.
• Strong command of Microsoft 365 (Outlook, Excel, Teams) and comfort learning new systems.
• A record of stability and increasing responsibility, not a series of short stops.
• Comfort working independently and taking full ownership.

Responsibilities

• Manage the CEO's calendar as a strategic instrument — prioritizing, sequencing, protecting focus time, and making judgment calls about what gets attention and when.
• First-line triage of executive communications: reviewing inbound, flagging what matters, drafting responses, and closing loops without being asked twice.
• Complex scheduling across clinicians, senior staff, external partners, vendors, and counsel, with precision and discretion.
• Tracking commitments across initiatives and driving follow-through to completion — you are the reason things do not slip.
• Preparing executive materials, briefing documents, and structured summaries that support operational and financial decisions.
• Supporting analytical work as directed: organizing data, building spreadsheets, running scenario comparisons, tracking revenue and expense trends.
• Maintaining organized systems for documents, contracts, and reference materials.
• Coordinating travel and professional logistics with attention to schedule integrity.

Skills

Executive support

Written communication

Microsoft 365

Independent work

Calendar management

Discretion with confidential info

Tools

Microsoft 365

Job description

Principium Psychiatry in New York, NY seeks an experienced Executive Assistant to support the CEO directly. This senior administrative seat acts as a trusted partner, anticipating needs, coordinating complex scheduling, and safeguarding confidential information within a fast-paced multi-site healthcare setting.

The role is fully in-office at East 42nd Street; requires 5+ years supporting executives, strong Microsoft 365 skills, and a proven ability to own initiatives.