Senior Executive Assistant to the CEO

Spring Health; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

Spring Health is seeking a Senior Executive Assistant to provide comprehensive support to the CEO and Chief of Staff. This role requires exceptional organization, proactive calendar management, and the ability to coordinate complex schedules for senior leadership.

The Senior EA will act as a liaison with internal and external stakeholders, maintain confidential communications, and help manage special projects in a fast-paced, mission-driven environment.

Qualifications

• Excellent organizational skills.
• Ability to manage complex calendars for senior leaders.
• Strong written and verbal communication.
• Experience supporting C-suite or senior executives is preferred.
• Comfortable in a fast-paced, mission-driven environment.

Responsibilities

• Anticipate CEO needs and prepare meeting materials, briefs, and agendas.
• Coordinate calendar and meetings, both internal and external.
• Maintain confidentiality and professional communications with stakeholders.
• Draft, proofread, and edit business documents and memos.
• Support planning for CXO monthly and leadership team meetings.

Skills

Calendar management

Administrative support

Communication

Proactive mindset

Prioritization

Tools

Microsoft Office

Google Workspace

Job description

Our mission: eliminating every barrier to mental health.

Spring Health is a global mental health company on a mission to eliminate every barrier to mental health. We're building a world where getting support is simple, personal, and built around the person, so care can continue through every job, move, health plan, and life stage.
Our AI-native platform helps us deliver personalized support across self-guided tools, coaching, therapy, medication management, and specialty care. With outcomes independently validated by JAMA Network Open and the Validation Institute, Spring Health reaches more than 170 million people worldwide through leading employers, health plans, and partners.
As an AI-native company, we believe technology should expand the reach, quality, and humanity of care. Every Spring Health team member is expected to use AI tools thoughtfully, apply human judgment to AI outputs, and keep building AI fluency in ways that support their role and our mission.

We are seeking an experienced and highly proactive Senior Executive Assistant to join our organization and provide comprehensive support to our CEO and Chief of Staff. Reporting to our Chief of Staff, you will play a critical role in managing the CEO’s calendar, coordinating meetings, and ensuring efficient communication within the organization.

The ideal candidate will possess excellent organizational skills, a sense of urgency, and the ability to optimize these leader’s schedules to create more bandwidth for strategic activities.This is an ideal position for an ambitious career Senior Executive Assistant who works well under pressure and senior management teams. In this capacity, the Senior EA will organize and coordinate external relations and may oversee special projects. The Senior EA must be creative and enjoy working within an entrepreneurial and mission driven environment. The ideal individual will have the ability to exercise good judgment in a variety of situations, with exceptional written and verbal communication, administrative, and organizational skills.

This is a full-time, in-person role with standard hours of Monday through Friday, 8 a.m. to 5 p.m.. This role is expected in-person at our NYC office five days per week.As this is an in-office position, we are only considering candidates in the tri-state area, with a strong preference for those located in the New York City area. Occasional travel may be required for company or team meetings or events.

What you’ll do:

• Anticipate the CEO’s needs and act proactively to address them, including preparing meeting materials, briefing documents, and agenda items in advance.

• Monitor deadlines and follow up on action items, ensuring timely completion of tasks and facilitating effective decision-making.

• Availability to be reached in and outside of regular working hours

• Proactively manage the CEO’s calendar, including scheduling, prioritizing appointments, and coordinating all internal and external meetings.

• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up with intention.

• Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated and informed.

• Anticipate the CEO’s needs in advance of meetings, conferences, etc. and proactively identify ways to meet those needs.

• Optimize the CEO’s schedule to create more time for strategic initiatives by efficiently managing conflicting priorities and minimizing time conflicts.

• Work with the Chief of Staff to support planning for CXO monthly meetings, Executive Leadership team meetings and offsite meetings throughout the year.

• Act as a liaison between the CEO and internal/external stakeholders, handling correspondence, emails, and phone calls with professionalism and confidentiality.

• Provide a bridge for smooth communication between the leaders and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.

• Draft, proofread, and edit various business documents, including memos