Senior Executive Assistant, Commercial

Disc Medicine; Massachusetts; Ibrido; USD 127.000 - 156.000; Tempo pieno

Descrizione del lavoro

Disc Medicine is seeking an experienced executive assistant to support the Chief Commercial Officer and the commercial leadership team in a dynamic hybrid role. The ideal candidate will bring a decade of senior-level support experience in pharma/biotech, excellent organization, and superior communication skills to help keep the commercial organization running smoothly.

Responsibilities include managing calendars, coordinating meetings and travel, preparing materials for executive and board

Competenze

• Minimum 10 years as an executive assistant or operations coordinator.
• Minimum 5 years supporting senior executives in pharma/biotech.
• Strong understanding of the commercial functions within a pharma/biotech company.
• Excellent organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• High level of professionalism, discretion, and the ability to work independently with multiple priorities.

Mansioni

• Manage the CCO's calendar, prioritize and coordinate meetings, and arrange domestic and international travel.
• Manage correspondence and communications, serving as a professional point of contact with internal and external stakeholders.
• Prepare agendas, meeting materials, presentations, and minutes; track action items and follow up on deadlines.
• Prepare confidential documents and materials for Executive Team, Board, and senior-level meetings.
• Anticipate the CCO's needs and provide high-level administrative support to maximize effectiveness.
• Coordinate calendars and travel for VP Marketing, VP Marketing Access, and VP Commercial Operations.
• Coordinate cross-functional Commercial meetings with Medical Affairs, Regulatory, Finance, Legal, and others.
• Support meetings with agendas, pre-reads, notes, and follow-up.
• Identify process improvements and support special projects for the Commercial organization.
• Coordinate logistics for commercial events, conferences, leadership meetings, and off-sites.
• Support external meetings with customers, partners, consultants, vendors, investors, and others.
• Process expense reports for CCO and commercial leaders.
• Collaborate with Finance, Procurement, and other functions on invoices, contracts, and related matters.

Formazione

Bachelor's degree in Business Administration, Communications, or a related field is preferred.

Descrizione del lavoro

Join our team in a dynamic hybrid role, offering flexibility to work remotely or from our headquarters in Watertown, MA.

COMPANY OVERVIEW:

Disc Medicine is a clinical-stage biopharmaceutical company committed to discovering, developing, and commercializing novel treatments for patients who suffer from serious hematologic diseases. We are building a portfolio of innovative, first-in-class therapeutic candidates that aim to address a wide spectrum of hematologic diseases by targeting fundamental biological pathways of red blood cell biology, specifically heme biosynthesis and iron homeostasis. Disc Medicine values collaboration, professional development, and scientific integrity and promotes an inclusive company culture that empowers and inspires.

POSITION OVERVIEW:

This role will provide high-level administrative support to the CCO and the commercial leadership team, ensuring efficient operation of the commercial department. This role requires a proactive and detail-oriented individual with extensive experience in the pharmaceutical or biotech industry. The ideal candidate will have a strong background in supporting commercial organizations and possess exceptional organizational and communication skills.

RESPONSIBILITIES:

• Manage the CCO's calendar, prioritize and coordinate meetings, and arrange domestic and international travel, including detailed itineraries and meeting logistics.
• Manage correspondence and communications on behalf of the CCO and serve as a professional point of contact with internal and external stakeholders.
• Prepare agendas, meeting materials, presentations, and minutes; track action items and proactively follow up on deadlines and commitments.
• Prepare, review, and organize confidential documents, presentations, reports, and other materials, including support for Executive Team, Board, and other senior-level meetings.
• Anticipate the CCO's needs, proactively manage competing priorities, and provide high-level administrative support to maximize the CCO's effectiveness.
• Provide administrative support for commercial leaders including VP Marketing, VP Marketing Access, and VP Commercial Operations. Manage calendars, coordinate meetings, arrange travel, and manage meeting logistics.
• Coordinate cross-functional Commercial meetings and initiatives with Medical Affairs, Regulatory, Finance, Legal, and other key stakeholders.
• Support Commercial leadership team meetings through preparation of agendas, pre-reads, presentations, meeting notes, and follow-up.
• Identify opportunities to improve processes and operating efficiency and support special projects and other strategic priorities as the Commercial organization evolves.
• Coordinate and manage logistics for commercial events, conferences, leadership meetings, off-sites, and other internal and external engagements.
• Support the CCO and commercial leaders with external meetings involving customers, partners, consultants, vendors, investors, and other key stakeholders.
• Process expense reports for CCO and commercial leaders.
• Partner with Finance, Procurement, and other functions on invoices, purchase orders, contracts, and other administrative matters; support additional special projects as needed.

REQUIREMENTS:

• Bachelor's degree in Business Administration, Communications, or a related field is preferred.
• Minimum of 10 years of experience as an executive assistant or operations coordinator
• Minimum 5 years supporting senior executives in the pharmaceutical or biotech industry
• Strong understanding of the commercial functions within a pharma or biotech company.
• Excellent organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• High level of professionalism, discretion, and attention to detail. Ability to work independently and manage multiple priorities.

The annual base salary range for this position is listed below. Actual pay rates are determined by considering multiple factors including qualifications, relevance of experience, education & credentials, subject matter expertise, and internal parity.

Salary Range

$127,000 - $156,000 USD

Disc Medicine is an equal-opportunity employer committed to providing all qualified candidates and employees equal opportunities. We offer comprehensive benefits and competitive compensation packages. The Company headquarters are in Watertown, MA, and we provide a flexible work environment.

Disc Medicine actively recruits individuals with an entrepreneurial spirit and a drive for excellence.

Disc Medicine respects your privacy. For information about how Disc processes your personal data in the context of your candidacy, please see our Privacy Notice .