Senior Executive Assistant to CAO & VPs

LBA; Irvine (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

LBA is seeking an Executive Assistant to provide top-notch administrative support to the Chief Accounting Officer and two Vice Presidents. The role is fast-paced and requires exceptional attention to detail, strong judgment, and the ability to keep processes running smoothly.

Responsibilities include calendar management, executive support, expense reimbursements, event planning, HR coordination, investor relations support, tax document handling, and treasury coordination.

Qualifications

• Bachelor's degree or equivalent experience.
• Proficient in Microsoft Office suite.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
• Strong written and verbal communication skills.

Responsibilities

• Manage daily calendar including scheduling meetings and reserving conference rooms.
• Office and executive support - document organization, agenda preparation, travel coordination, screen calls.
• Expense reimbursements for six Vice Presidents.
• Help plan team celebrations and manage gift card tracking.
• Support HR meetings, onboarding logistics, and company events.
• Maintain Investor Portal and coordinate investor reports and distributions.
• Assist with tax related documents and records management.
• Coordinate treasury-related activities and banking documentation.

Skills

Calendar management

Executive support

Expense reimbursements

Event coordination

Confidentiality

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Job description

LBA is seeking an Executive Assistant to provide top-notch administrative support to the Chief Accounting Officer and two Vice Presidents. The role is fast-paced and requires exceptional attention to detail, strong judgment, and the ability to keep processes running smoothly.

Responsibilities include calendar management, executive support, expense reimbursements, event planning, HR coordination, investor relations support, tax document handling, and treasury coordination.