Senior Executive Assistant to C-Suite - Remote

Wrapbook; United States; Remote; USD 90,000 - 150,000; Full time

Benefits offered by this job

Unlimited Paid Time Off

Work from anywhere in US/Canada

Health and Dental benefits

IT setup allowance: up to $1500 USD /

RRSP/401K matching up to 2%

Learning and Development opportunities

Internet/Phone allowance

Job summary

Wrapbook is seeking a Senior Executive Assistant to support three executives, acting as the operational engine that accelerates work and minimizes chaos. The role focuses on proactive problem-solving, streamlined processes, and effective communication in a fast-moving, high-trust environment.

You will manage calendars, coordinate cross-team initiatives, and organize events, with a strong emphasis on ownership and discretion.

Qualifications

• 5+ years supporting C-Suite Executives.
• Proven track record of owning outcomes, not just tasks.
• Excellent verbal and written communication skills.
• Sense of ownership and comfort with ambiguity in a building-new environment.
• Excellent organizational skills including time management and attention to detail.
• Ability to build trusting relationships across all levels of an organization.
• Experience with AI tools to streamline processes and automate routine tasks.
• Experience organizing in-person events for 30+ people.

Responsibilities

• Drive the executives' priorities forward: anticipate what's coming, prep them for what matters, and ensure follow-ups don’t stall.
• Own calendars and travel as a strategic resource, protecting focus time and resolving conflicts.
• Run logistics for team meetings end to end: shape agenda with executives, document decisions and timelines.
• Coordinate cross-team projects, chase down contributors and keep deliverables on track.
• Hunt down inefficiency: redesign broken or manual processes and roll out improvements for executives and team.
• Plan events that land, in-person and virtual, for teams large and small, handling details end-to-end.
• Take on ambiguous, high-stakes work and turn it into finished and polished outcomes.

Skills

C-Suite support

Time management

Communication

Discretion

Relationship building

Process optimization

AI tools

Event planning

Job description

Wrapbook is seeking a Senior Executive Assistant to support three executives, acting as the operational engine that accelerates work and minimizes chaos. The role focuses on proactive problem-solving, streamlined processes, and effective communication in a fast-moving, high-trust environment.

You will manage calendars, coordinate cross-team initiatives, and organize events, with a strong emphasis on ownership and discretion.