Senior Executive Assistant to C‑Suite Leaders

Publicis Groupe; New York (NY); On-site; USD 60,000 - 112,000; Full time

Benefits offered by this job

Flexible time off

14 paid holidays

Parental leave

Childcare assistance

401(k)

Job summary

Epsilon in New York provides executive-level administrative support to the Senior Vice President and C-level executives. The role requires proactive, confidential handling of schedules, travel, and correspondence in a fast-paced environment.

This position emphasizes strong written and verbal communication, meticulous organization, and independent initiative to support senior leadership and drive key projects across the EPIC community.

Qualifications

• 5+ years of professional work experience and/or training.
• Prior experience as an Administrative Assistant is required.
• Strong communication and organizational skills.
• Ability to prioritize effectively and multi-task accordingly.
• Ability to create reports and write business correspondence.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret a wide variety of instructions in verbal, written or diagram form and handle multiple variables.
• Ability to use word-processing, spreadsheets, Internet and email software.
• Ability to work effectively with project teams and clients.

Responsibilities

• Manages executive's schedule and makes/accepts/adjusts appointments in a timely fashion.
• Arranges and coordinates domestic and international travel schedules and reservations.
• Coordinates and arranges meetings, prepares agendas, and reserves and prepares facilities.
• Takes charge of all on-site and off-site meetings, manages vendors and budget, handles contracts for outside meeting vendors.
• Prepares minutes of key meetings.
• Prepares expense reports and submits them for reimbursement on behalf of executive.
• Assists executive in other activities as assigned.
• Partners with company leadership to drive specific projects.
• Supports the EPIC community as a key point of contact and active member.

Skills

Communication

Organization

Scheduling/Calendar

Meeting coordination

Confidentiality

Tools

Word processing

Spreadsheets

Email

Job description

Epsilon in New York provides executive-level administrative support to the Senior Vice President and C-level executives. The role requires proactive, confidential handling of schedules, travel, and correspondence in a fast-paced environment.

This position emphasizes strong written and verbal communication, meticulous organization, and independent initiative to support senior leadership and drive key projects across the EPIC community.