Senior Executive Assistant

Citibank (Switzerland) AG; New York (NY); On-site; Confidential; Full time

Job summary

Citi in Getzville, New York seeks a Senior Executive Assistant to support senior management by managing calendars, travel, meetings, and correspondence. You will prepare materials, assist with presentations, and coordinate conference calls and events for a C16 level manager and department.

The role requires strong Microsoft Office skills, excellent written and verbal communication, and a detail-oriented, self-motivated mindset.

Qualifications

• Previous office administration experience in a large, complex financial services organization.
• Highly proficient in Microsoft Office.
• Clear and concise written and verbal communication skills.
• Demonstrated ability to quickly gain command of new systems.
• Self-motivated and detail oriented.

Responsibilities

• Directly supports a C16 level manager and the department.
• Manages day-to-day calendars of senior management.
• Coordinates appointments, meetings, receptions and conference calls.
• Prepares and reviews materials and correspondence for meetings.
• Assists in creation/modification of presentations and documents.
• Coordinates travel arrangements and prepares travel schedules.
• Prepares, reconciles and tracks expense reports.
• Processes invoices through Procure to Pay system.

Skills

Clear writing and verbal communication

Attention to detail

Self-motivation

Ability to learn new systems

Education

Bachelor's degree

Tools

Microsoft Office

Job description

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities

• Directly supports a C16 level manager and generally supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

Education: Bachelor's/University degree or equivalent experience

Job Details

• Job Family Group: Business Strategy, Management & Administration
• Job Family: Administrative Support
• Time Type: Full time
• Primary Location: Getzville New York United States
• Primary Location Full Time Salary Range: $64,960.00 - $84,740.00
• In addition to salary, Citi’s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards.
• Citi offers competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs.
• Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays.
• For additional information regarding Citi employee benefits, please visit citibenefits.com.
• Available offerings may vary by jurisdiction, job level, and date of hire.

Anticipated Posting Close Date: Aug 28, 2026

Equal Opportunity and Accessibility

Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi. View Citi’s EEO Policy Statement and the Know Your Rights poster.