Senior Executive Assistant to C‑Suite Leader

Citi; New York (NY); On-site; USD 16,000 - 29,000; Full time

Job summary

Citi in CDMX is seeking a Senior Executive Assistant to provide high-level administrative support to C16 level management and department staff. Responsibilities include managing calendars, coordinating meetings and travel, preparing materials, and ensuring smooth day-to-day operations.

The role involves preparing presentations, handling expense reports, invoicing, and guiding junior staff. This on-site position requires coordination across multiple executive functions and rapid responsiveness to

Responsibilities

• Directly supports a C16 level manager and generally supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required

Job description

Citi in CDMX is seeking a Senior Executive Assistant to provide high-level administrative support to C16 level management and department staff. Responsibilities include managing calendars, coordinating meetings and travel, preparing materials, and ensuring smooth day-to-day operations.

The role involves preparing presentations, handling expense reports, invoicing, and guiding junior staff. This on-site position requires coordination across multiple executive functions and rapid responsiveness to