Dynamic Executive Assistant to Global Investment Team

CitiStaffing, LLC; New York (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

CitiStaffing, LLC in New York seeks an Executive Assistant to support a small team with energy and reliability. You will manage complex calendars, answer busy phones, draft letters and memos, and handle confidential information with discretion.

You will coordinate domestic and international travel, track expenses for timely reimbursement, and ensure smooth operations. The role requires a bachelor’s degree and at least three years of corporate administrative experience, plus strong MS Office

Qualifications

• Bachelor's degree required.
• Minimum of 3 years of administrative assistant experience in a corporate setting.
• Able to juggle multiple priorities simultaneously while keeping an attention to detail.
• Excellent written and verbal skills.
• Discretion and experience handling sensitive/confidential information is a must.
• Proficiency in MS Office Suite (Outlook, Word, Excel, and PowerPoint).

Responsibilities

• Provide administrative support to the team.
• Answer busy phones while ensuring that calls are directed properly and messages are dealt with in a timely fashion.
• Manage complex calendars; schedule, arrange and facilitate meetings.
• Coordinate all domestic and international travel arrangements, including flights, ground transportation, hotels, visa coordination, etc.
• Draft and edit letters and memos.
• Responsible for tracking expenses and ensuring timely reimbursement.

Skills

MS Office

Communication

Discretion

Multitasking

Attention to detail

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

CitiStaffing, LLC in New York seeks an Executive Assistant to support a small team with energy and reliability. You will manage complex calendars, answer busy phones, draft letters and memos, and handle confidential information with discretion.

You will coordinate domestic and international travel, track expenses for timely reimbursement, and ensure smooth operations. The role requires a bachelor’s degree and at least three years of corporate administrative experience, plus strong MS Office