Onsite Executive Office & Facilities Manager

Astrion; Huntsville (AL); On-site; USD 45,000 - 65,000; Full time

Job summary

Astrion in Huntsville, AL is seeking an Executive Office Manager to oversee daily office operations, coordinate meetings, manage supplies, and support executive leadership. This onsite role requires discretion, strong organization, and the ability to handle multiple priorities in a fast-paced government-partner environment.

You will coordinate VIP meetings, visitor and vendor workflows, security access, and budget-related administrative tasks while maintaining a professional office atmosphere

Qualifications

• Ability to manage multiple priorities and coordinate cross department initiatives and maintain efficient executive office operations.
• Excellent written and verbal communication skills with the ability to interact professionally with senior leadership and government partners.
• Proficiency with Microsoft Office, Word, Excel, PowerPoint, Outlook, and experience with collaboration tools such as SharePoint or Teams.

Responsibilities

• Coordinate leadership meetings, company events, conferences, and employee functions
• Manage conference room scheduling, meeting logistics, catering, room setup, and audiovisual/Teams support
• Prepare meeting agendas, materials, and follow-up documentation as needed
• Provide support for classified meetings and maintain working knowledge of applicable procedures and systems
• Assist with company-sponsored events and organizational activities in partnership with internal teams

Skills

Ability to manage multiple priorities

Excellent written and verbal沟通

Proficiency with Microsoft Office and协

Tools

Microsoft Office Suite

SharePoint/Teams

Job description

Astrion in Huntsville, AL is seeking an Executive Office Manager to oversee daily office operations, coordinate meetings, manage supplies, and support executive leadership. This onsite role requires discretion, strong organization, and the ability to handle multiple priorities in a fast-paced government-partner environment.

You will coordinate VIP meetings, visitor and vendor workflows, security access, and budget-related administrative tasks while maintaining a professional office atmosphere